Skip to main content
N
NumbersNC
January 14, 2021
Question

W-2 Box 12 Code DD: QuickBooks Payroll Items are not populating correctly

  • January 14, 2021
  • 1 reply
  • 0 views

According to the IRS, the Employee Deduction should ALWAYS be included with the Employer Contribution when using the Code DD in Box 12.  

 

Therefore, our question:

  • Will Intuit be correcting its Payroll Items such that the Employee Health Insurance withholdings amount is reported IN ADDITION TO the Employer Contribution for Health Insurance, in conformity with the IRS directions?

Right now the QuickBooks Payroll Item for the Employer Health Insurance Contribution populates Box 12 with a Code DD, but the Employee Withholding does not.

 

From https://www.irs.gov/affordable-care-act/form-w-2-reporting-of-employer-sponsored-health-coverage

In general, the amount reported should include both the portion paid by the employer and the portion paid by the employee.

1 reply

G
GlinetteC
January 14, 2021

I want to make sure this is taken care of, NumbersNC. 

 

Our payroll support team will be your number one resource correcting payroll information. They can pull up your account in a secure environment and can further assist you with your W-2 concerns.

 

Here's how to reach out to them:

 

  1. Click on this link: https://help.quickbooks.intuit.com/en_US/contact.
  2. Choose your QuickBooks product.
  3. Select which edition of QuickBooks Desktop you're using.
  4. Enter "code DD in box 12" in the What's your question? box.
  5. Click on Continue.
  6. Choose on either to Chat with us or Have us call you options.

Here are articles related to W-2 form in QuickBooks:

 

Please let me know if you have any other questions. I'll be right here to help.

H
H Szrom
January 16, 2022

I called support and was told this problem (QB not reporting Box 12 DD amounts correctly when compared with Payroll Summary) would be fixed with the JAN 13 2022 update. It was not.

JessT
JessT
January 16, 2022

Hi H Szrom,

 

Good day, and thank you for joining in on the thread. I'm happy to share about setting up health contributions to be reported in Box 12 of the W-2 form.

 

A contribution will be reported in Box 12 with code DD if you select the correct type of tax tracking for it. Let’s take a look at your item and make that change. Then, you can pull up your W-2 form afterward to see the result. However, if the agent you spoke to or chatted with mentioned a specific issue on your company file, please feel free to contact them again to make a follow-up for I'm unable to check your account from here for security reasons.

 

To check or change the tax tracking type of an item:

 

  1. Go to the Lists menu and choose Payroll Item List.
  2. Double-click the health insurance item in concern.
  3. Click Next until you reach the Tax tracking type section.
  4. Choose the right tax tracking type from the drop list. As you choose a type, you will see a short explanation about it including details of how they are reflected in the W-2 form.

 

On the other hand, you can check out these articles for your additional reference:

 

 

If you have other questions about your form, please don't hesitate to go back to this thread. We'll be happy to assist you again. Take care and have a good one!

Terms & ConditionsAccessibility statement