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Sjones94
January 18, 2022
Question

W-3

  • January 18, 2022
  • 2 replies
  • 0 views

We use QB Online Payroll - I need to download a copy of our W-3 but it is not showing - I only see W-2.s but they say they are ready - do I get the summary somewhere else?

2 replies

J
JamaicaA
January 18, 2022

You’ve come to the right place, @Sjones94. I’m here to walk you through downloading the w-3 form in QuickBooks Online. It’ll be quick and easy.

 

The W-3 form is a summary of the W-2 employee information. When you file the W-2 Copies A and D within QuickBooks, the system will also include the W-3 form. Thus, you do not need to send a separate one.

 

Take note that the W-3 form available in QBO is for employer’s copy only. However, you can use its information as reference in filling out the official W-3 form for submission.

 

Here’s how to download the W-3 form:

 

  1. On the left pane, click the Taxes menu.
  2. Choose the Payroll Taxes tab.
  3. From the Forms section, select Annual Forms.
  4. Select W-3, and Archive. Then, click View.
  5. A PDF form will open then, click the download icon.

 

I’m adding snapshots below for your preference:

 

 

 

Additionally, you can check out this link for more details about the W-3 form.

 

You can read through these articles for more detailed information in managing your tax forms:

 

 

Fill me in by leaving a comment below if you have other payroll tax concerns. I'll be here to assist you further. Wishing your business a success!

    S
    Sjones94Author
    January 18, 2022

    Thank you so much! I can get to that part but when I click on the W-2s all I see is W-2's.....no W-3. What am I missing? I know I found it last year. Thanks!

    AlexV
    AlexV
    January 19, 2022

    Hello Sjones94!

     

    You can get an employer's copy of the W-3 form in QuickBooks Online. Let me help you.

     

    The W-2 and W-3 are separated. This is why you can't see the W-3 when you click the W-2. Instead, find and select the W-3 from the list of available forms. 

     

    Follow these steps:

    1. Go to the Taxes menu and select Payroll Tax.
    2. Select Filings.
    3. Search and select Transmittal of Wage and Tax Statements (W-3), then Archive.
    4. Click View.

     

    I added these links for your reference on how to generate W-2 and W-3 forms as well as an article on how to run payroll reports:

     

    Keep your posts coming if you need more help with this. Take care!

    B
    bvstone
    January 6, 2024

    Taxes --> Payroll Tax Tab Then click the "Resources" link at the top right (between Print and Archive).

     

    Then click W2s in the side window that pops up. 

     

    There is your W3 (W-3 Summary).  So intuitive.

     

    You don't need to clear your cache.  

     

    I'll send my bill to Intuit for actually providing the right answer.

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