w2's 2023

Let me guide you on how to fix the alignment issue on your W-2s, @kcvac1.

To start with, you can make Adobe Acrobat Reader your default PDF viewer by following these steps:

1. Go to the Windows Start menu and select Settings.
2. Click Apps, then Default apps.
3. Scroll down until you see .pdf and choose Adobe Acrobat Reader as its default program.
4. Select Switch anyway.

Next, ensure that the scale setting of your printer is set to the actual size, not the printable area. Then, you can print a test on a blank paper to verify the alignment.

Once everything is in place, you can now print your W-2 forms. For a complete guide, refer to this article: Print your W-2 and W-3 forms.

In case the printing issue persists, you can troubleshoot it by following the recommended solutions in this article: Fix printing issues in QuickBooks Desktop.

Feel free to return to this thread if you have any other concerns besides alignment issues on your W-2s. The Community is always ready to support. Stay safe!

Thank you for getting back to us, @kcvac1.

Let me share additional information about the alignment when printing W2 in QuickBooks Desktop Payroll.

There are several factors to consider when printing W2 forms on a pre-printed form. One of which is the version of print drivers and the specific printer you're using. Also, make sure to update your QuickBooks software and payroll tax table to the latest version.

I understand that you have performed all the troubleshooting steps provided by my colleague. I recommend reaching out to our Customer Care team. They have the tools to conduct a secured screen-sharing session to further investigate the root cause as to why you're unable to accurately align your W2 forms.:

Here's how:

1. Open QuickBooks.
2. Go to Help, then select QuickBooks Desktop Help/Contact Us.
3. Select Contact Us.
4. Give a brief description of your issue, then select Continue.
5. Sign in to your Intuit account and select Continue and then Continue with my account.
   • If you don't already have an account, make sure to Create a new account.
6. We'll email you a single use code. Enter your code and select Continue.
   • If you have more than one account, select the account you want to use and then Continue.
7. Choose to chat with us or Have us call you.

Lastly, I've added this article for additional reference: Year-end checklist for QuickBooks Desktop Payroll.

Feel free to comment below if you have questions about printing W2 forms in QuickBooks Desktop Payroll. I'm always here to help. Have a great day.

This has been super frustrating.  I found that my printer driver was defaulted to a Microsoft Driver instead of the Brother Driver.  As soon as I switched it, my form aligned perfectly.