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A
ADC12804
January 15, 2023
Question

W3 form is saying duplicate copy - I need the original to file with SSA

  • January 15, 2023
  • 2 replies
  • 0 views
Can not get the original w3 to print

2 replies

katherinejoyceO
katherinejoyceO
January 15, 2023

I'll be your guide today in printing your employer and employee W3 copies, @ADC12804.

 

Here's how:

 

  1. From the Taxes tab, select Payroll Tax.
  2. Click the Annual Forms link in the Forms section.
  3. From there you can print both employer and employee copies of your W-3s. 
  4. Select the applicable filing period from the drop-down menu, then hit View to open Adobe Reader in a new window.
  5. Click the Print icon on the Adobe Reader toolbar, then select Print again.

 

I'd recommend using a blank 3-part or 4-part perforated paper to ensure it'll print it correctly, and won’t have any issues when filing. You can visit our QuickBooks Checks & Supplies to order one.

 

You also want to check out this article as your reference or if you need to get answers to Your Payroll Tax Payment and Filing Questions.

 

Get back to me if you have additional concerns. I'm always around to assist.

 

A
ADC12804Author
January 17, 2023

Where it says W3 view - I click on it and it brings up PDF file with the W3 - saying "empoyers copy do not file" "Duplicate copy for your record only!"   I tried to copy and paste so you could see this but it's not working - 3 chats to support and 2 hours on chat last night - still no luck.

 

EMPLOYER COPY DO NOT FILE
5
OMB No. 1545-0008
Form W-3 Transmittal of Wage and Tax Statements Department of the Treasury
Internal Revenue Service
Duplicate copy for your records only!

 

    S
    SVRE
    January 16, 2024

    Where it says W3 view - I click on it and it brings up PDF file with the W3 - saying "empoyers copy do not file" "Duplicate copy for your record only!"  

     

    I need the W3 to print and allow signature.  I also need the W2 Copy A, Copy 1, Copy B And Copy C to print.

     

    attached are the forms that need to print through QB I submit all tax info manually.

     

     

      J
      JamaicaA
      January 16, 2024

      Let me help you print the W-2 Copy A, Copy 1, Copy B, and Copy C, and explain the prompt error you received with W3, @SVRE.

       

      Since you manually filed the forms, you can only get a copy of the W-2 for submission purposes. Therefore, you're encountering the error because printing the W3 is unavailable. As a workaround, generate a report instead to get the details you need.

       

      Here's how:

       

      1. Open your QuickBooks account.
      2. Go to the Reports menu.
      3. Enter Payroll Tax and Wage Summary in the Search field.
      4. Change the date range to This Year and click Apply.
      5. You can Print or save a PDF or Export it to Excel.
       

      Moreover, you need to change the print setting by following the steps below:

       

      1. On the left panel, select Taxes, then Payroll tax.
      2. Navigate to Filings.
      3. Scroll down to All filings resources and choose W-2s. 
      4. Review the list of employees who opted for a printed copy. Those who selected paperless can print their copy from QuickBooks Workforce.
      5. If your automated taxes and forms setting is Off: review your Form W-2 print setting. Pick the Change setting to change the paper type.
      6.  Select View or Manage on the copy you need. It can be W-3 Summary Transmittal of Wage and Tax Statements, W-2, Copies B, C & 2 (employee), and W-2, Copies A & D (employer).
      7. Tap View and print. 
      8. Hit the Print icon on the Adobe Reader toolbar, then select Print. 

       

      To learn more about sending paper copies to your employees or for your records, refer to this article: Print your W-2 and W-3 forms.

       

      I’m also adding these references to get updates and instructions on how to prepare form W-3 successfully:

       

       

      Please don't hesitate to swing by if you have follow-up questions about bank connectivity or paying clients. I'm more than happy to assist you. Have a great weekend!

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