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JayBook
June 22, 2023
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WA Paid Fam Med Leave Questions

  • June 22, 2023
  • 1 reply
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I’m wanting to find out the correct set up of this deduction and perhaps fix our set up if it’s wrong.

 

There are less than 50 employees so the employer doesn’t contribute. My first question is, should there be a tax tracking type for this? And then on the next screen should there be a check mark next to it?

 

In the payroll items list I saw Wa Paid Fam Med Leave - EE. According to the employer Intuit support set this up. Then in the payroll info of the employee, that was in the deductions list, and on prior paychecks it shows up under other adjustments instead of employee taxes. 

In the taxes menu on the Other tab, I saw WA Paid Fam Med Leave Emp and this shows up under the employee taxes section of the paycheck Did this one get automatically added to this list after a payroll update? We’ve had to change the amount to 0% for this one because the correct amount is coming out on the item with EE at the end. 

 

The WA Paid Fam Med Leave Co item never got created as in the article below. I assumed this might be because QB knows the employer doesn’t have to pay?

 

https://quickbooks.intuit.com/learn-support/en-us/help-article/insurance-medical-benefits/set-washington-paid-family-medical-leave/L55IPhnPl_US_en_US#M6839

This doesn’t seem right, what should I do to address it?

Best answer by Mark_R

@Rea_M 
Thank you for your response. So you do need to create this tax in the other taxes section of employee screen initially. I wasn’t aware because I’m helping this employer sort out a problem he’s having with it.

 

So what about having a WA Paid Fam Med Leave item in the Payroll Items List?  There’s one(named with an EE at the end) in that list that also shows in the “Additions and Deductions” section of the employee payroll info. So it shows up on the pay stub on top of the one with Emp at the end, potentially deducting from the employee twice for the same thing, the way I understand it. That’s not what we want. Also, if it should be in the payroll item list, should the item have a tax tracking type?


Welcome back, @JayBook.

 

Let me clarify things and help sort out your issue regarding the WA Paid Fam Med Leave.

 

As mentioned by my colleague Rea_M above, the WA Paid Fam Med Leave item isn't automatically created by QuickBooks unless someone created it. 

 

In your case, the reason why the WA Paid Fam Med Leave deduction subtracts twice from your employee's pay stub is that the item was added from the Additions, Deductions, and Company Contributions section and from the Taxes menu. 

To sort it out, you can remove the item either from the Taxes menu or from the Additions, Deductions, and Company Contributions section. Here's how:

 

  1. Go back to the employee's information.
  2. Click the Payroll Info menu, then select Taxes.
  3. Go to the Other tab and choose the WA Paid Fam Med Leave deduction from the Item Name, then click Delete.

 

On the other hand, the tax tracking type for WA Paid Fam Med Leave deduction is under Other. You can verify it from the Payroll Item Lists.

 

Just in case you want to know how the Washington Paid Family and Medical Leave program works, you can check out this website: WA Paid Family & Medical Leave.

 

Come back to this post if you have other concerns or follow-up questions about this. I'll be around to provide further assistance.

1 reply

G
GebelAlainaM
June 22, 2023

Hey there, @JayBook. It's my pleasure to share information about your Washington (WA) Paid Family Med Leave setup and other questions about it with QuickBooks Desktop (QBDT) Payroll.

 

Since you've mentioned that the WA Paid Fam Med Leave was set up by one of Intuit's agents, I recommend reaching out to them again so they can carefully check the setup and verify if it's correct or not. They can also share more information about it.

 

Here's how:

 

  1. Click Help at the top menu bar, then select QuickBooks Desktop Help.
  2. Select Contact Us and then enter that you get Reminder prompts and Continue.
  3. Then choose to chat with us or Have us call you.

 

Please check out this article for QuickBooks support hours: Contact Payroll Support.

 

Additionally, with regards to your concern you saw in the taxes menu on the Other tab, I will agree that the system will automatically update since Washington has implemented Paid Family and Medical Leave. Moreover, you're right again that the WA Paid Fam Med Leave Co item never got created as in the article since the WA Cares premium is paid by the employee, not by the employer.

 

If you want more details about managing WA workers' compensation, check this article: Manage Washington (WA) workers' compensation.

 

Please let me know if you still have questions about managing your Washington Paid Family and Medical Leave or concerns with your company file. I'm here to assist you every step of the way. Stay safe, and have a wonderful day ahead.

J
JayBookAuthor
June 22, 2023

@GebelAlainaM

 

I really would prefer not to reach out to the agents about it. One reason being that if this was not the right way, I have little trust in them to fix it.  Perhaps you can post screenshots of the correct set up. And just to confirm - the WA Paid Fam Med Leave Emp under the Other tab for the employee taxes is automatically created by Quickbooks?  Because it’s not in the list when you click the drop-down for new tax. 

Regarding the WA Paid Fam Med Leave Co item that never got created, it should be different from WA CARES which starts July 1st because employers do contribute to WA Paid Fam Med Leave if they have 50+ employees and they can still opt to contribute with less than that. 

R
Rea_M
June 22, 2023

Thanks for getting back to us, @JayBook.

 

I'll gladly show you the correct setup of the WA Paid Fam Med Leave Emp. payroll item in QuickBooks Desktop (QBDT) Payroll.

 

The WA Paid Fam Med Leave Emp payroll item isn't automatically created by QuickBooks unless someone created it for you (since it already shows up on your employees' paychecks). When you download and install the latest payroll update and add a new employee that 's subject to WA Paid Family Leave, the system should prompt you to set it up. Please see the screenshot below for your reference. 

 

 

For the complete guide on how to set up QuickBooks Payroll to track paid family and medical leave in Washington, please see this article: Set up Washington Paid Family and Medical Leave.

 

Once you're done, run your payroll so you can get your team paid and track taxes accordingly.

 

Also, you may want to run and customize payroll reports to get a closer look at your business finances and employee transactions in QBDP Payroll. For the complete list and guide on how to access them, you can check out this article: Run payroll reports.

 

Keep me posted in the comments if you have other payroll concerns or questions about managing employee taxes in QBDT Payroll. I'll gladly help. Take care always, @JayBook.

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