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sharon108
November 18, 2021
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We have QuickBooks online and use direct deposits for payroll. Can one time "bonus" paper checks be cut without losing everyone's direct deposit info?

  • November 18, 2021
  • 2 replies
  • 0 views
I can find where I can switch each employee manually to a paper check, but then their direct deposit information disappears. What is the best way to do this? I want to process paper checks for 8 of our 10 employees one time only.
Best answer by Rea_M

I appreciate you for replicating your payroll scenario in your QuickBooks Online (QBO) account, @sharon108. I'm here to guide you as to how you can create one-time bonus paper checks without losing your employees' direct deposit information.

 

When you create one-time bonus checks, it isn't necessary to switch employees' pay method from direct deposit (DD) to paper check through their profile. You'll have the option to choose the payroll method (Paper check) you want to apply for each of them when you're already running the Bonus Only payroll. This way, you can keep their DD info accordingly. Here's how:

 

  1. Go to the Payroll or Workers menu, then select Employees.
  2. Click the Run payroll drop-down and choose Bonus only. 
  3. Select the applicable settings for the bonus paycheck. Then select Continue. 
  4. Select the employee. Then enter the Bonus amount.
  5. Select edit (pencil) icon beside Payroll options under the Pay Method column.
  6. Select the payroll options you want (Paper check). Then select Apply. 
  7. Select Preview and Submit payroll.
  8. If you selected As net pay, the pay stub includes Employee Taxes Paid by Employer in the pay section.

 

Also, to get a closer look at your business finances and employees, QuickBooks provides a variety of payroll reports. For the complete list and steps on how you can access, customize, and print these reports, I encourage you to check out this article: Run payroll reports.

 

Let me know in the comments if you have other payroll concerns and questions about bonus checks and employees' direct deposit info in QBO. I'm always around to help. Take care, and I wish you continued success, @sharon108.

2 replies

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Kevin_C
November 18, 2021

Thank you for reaching out in Community, @sharon108. Let me share some insights about adding bonus on paper checks in QuickBooks Online (QBO).

 

You need to switch your payment method as a manual check, not a direct deposit to create a bonus check. Then, return the payment method to direct deposit after creating a bonus check.

 

Add the Bonus pay type to the employee profile.

  1. Select Workers, then select Employees.
  2. Select the employee's name.
  3. In the Employee details section, select the pencil icon next to Pay.
  4. Select Add additional pay types. Then select Bonus.
  5. Select Done.

Add the Bonus to a pay check.

  1. Select Workers, then select Employees.
  2. Select Run Payroll.
  3. Select the employee. Then enter the amount in the Bonus field.
  4. Preview and submit payroll.

 

You can also check this article to learn more about creating a separate bonus pay check.

 

I'll be around if you have other questions or concerns. Please don't hesitate to let me know in the comment section. Have a great day!

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sharon108Author
November 18, 2021

Hi Kevin - thanks so much for your response.  When I switch the employee from direct deposit to paper check, and then go back to direct deposit, it loses all of the employees banking information.

 

Is there anything that can be done to keep that info?  I did it for myself first, that's how I know for sure this happens. 

    R
    Rea_MAnswer
    November 18, 2021

    I appreciate you for replicating your payroll scenario in your QuickBooks Online (QBO) account, @sharon108. I'm here to guide you as to how you can create one-time bonus paper checks without losing your employees' direct deposit information.

     

    When you create one-time bonus checks, it isn't necessary to switch employees' pay method from direct deposit (DD) to paper check through their profile. You'll have the option to choose the payroll method (Paper check) you want to apply for each of them when you're already running the Bonus Only payroll. This way, you can keep their DD info accordingly. Here's how:

     

    1. Go to the Payroll or Workers menu, then select Employees.
    2. Click the Run payroll drop-down and choose Bonus only. 
    3. Select the applicable settings for the bonus paycheck. Then select Continue. 
    4. Select the employee. Then enter the Bonus amount.
    5. Select edit (pencil) icon beside Payroll options under the Pay Method column.
    6. Select the payroll options you want (Paper check). Then select Apply. 
    7. Select Preview and Submit payroll.
    8. If you selected As net pay, the pay stub includes Employee Taxes Paid by Employer in the pay section.

     

    Also, to get a closer look at your business finances and employees, QuickBooks provides a variety of payroll reports. For the complete list and steps on how you can access, customize, and print these reports, I encourage you to check out this article: Run payroll reports.

     

    Let me know in the comments if you have other payroll concerns and questions about bonus checks and employees' direct deposit info in QBO. I'm always around to help. Take care, and I wish you continued success, @sharon108.

    S
    sharon108Author
    November 19, 2021

    Got it, many thanks!

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