What are the best non-profit tips, when dealing with sponsorship and monthly payments?

Hi @sakila-sakilaspo, welcome to the Community! I'll share the best tips with you on managing sponsorships and monthly payments for your non-profit organization.

QuickBooks Online provides an easy way to keep track of funds received from donors. Depending on the method, you can record and monitor it either as a sales receipt, bank deposit, or pledge. I will guide you on how to do it.

You can create a sales receipt immediately upon receiving the donation and send it later as a donation statement if necessary. 

For detailed steps here’s how:

1. Create a sales receipt for the donation.
2. Select Customize, then choose your donation template.
3. Make sure to select the donor and donation item you set up.
4. Select the Payment method ▼ dropdown, then choose how you receive the donation.
5. Select Save and close or Save and send if you want to email your donor a receipt of their donation.

If you simply need to record the money donated to your organization, you can create a bank deposit instead. 

For detailed steps here’s how:

1. Create a bank deposit for the donation.
2. Make sure to select the donor and the revenue account you set up for donations.

If your donor promises to donate at a later date, you can record a pledge.

• First, record the donation.
  
  

1. Select + New. Then, select Pledge.
2. Select Customize, then choose your donation template.
3. Make sure to select the donor and the donation item you set up.
4. Select Save and close or Save and send if you want to email your donor a receipt of their pledge.

• Once you receive the donation, record the receipt.
  
  

1. Select + New. Then, select Receive payment.
2. Select the donor and update the payment date.
3. Select the Payment method ▼ dropdown, then choose how you receive the donation.
4. Select the Deposit to ▼ dropdown, then choose where the donation is going.
5. Select the checkbox for the pledge, then Save and send if you want to email your donor a receipt of the donation.

Check out this article for complete details: Track funds you receive from donors in QuickBooks Online.

Furthermore, you can also read this article on how you can create a profile for your sponsors and donors: Add and manage customers in QuickBooks Online.

I would highly suggest speaking with an accountant for more guidance. They will suggest based on what’s more suitable for your business and to your books.

Feel free to reach the Community team again if you've additional questions or concerns. Have a good day!