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Best answer by MichelleT

Hi there, huntmodern,

Let me help you get a copy of the W-3 information.

At this time, we're unable to print the W-3 form in QuickBooks Online (QBO). The good thing is, QBO provides us another way to get the information you need on the W-3 form. This is by printing the Payroll Tax and Wage Summary report.

Here's how:

  1. Click Reports on the left panel.
  2. Click All Reports.
  3. Click Manage Payroll.
  4. Click Payroll Tax and Wage Summary.
  5. Set the Date Range.
  6. Click Run Report.

I have included screenshots and the article below, should you need reference:

Print info from Form W-3

Now, you have a copy of the W-3 form. If there's anything else you need, I'm here to help.

3 replies

M
MichelleTAnswer
October 16, 2018

Hi there, huntmodern,

Let me help you get a copy of the W-3 information.

At this time, we're unable to print the W-3 form in QuickBooks Online (QBO). The good thing is, QBO provides us another way to get the information you need on the W-3 form. This is by printing the Payroll Tax and Wage Summary report.

Here's how:

  1. Click Reports on the left panel.
  2. Click All Reports.
  3. Click Manage Payroll.
  4. Click Payroll Tax and Wage Summary.
  5. Set the Date Range.
  6. Click Run Report.

I have included screenshots and the article below, should you need reference:

Print info from Form W-3

Now, you have a copy of the W-3 form. If there's anything else you need, I'm here to help.
    L
    linnai123
    October 16, 2018
    Unfortunately, this does not provide the TIP information separately.That is broken out on a W3 on Box 7 so I can tie out wages on the P&L (tips are a pass through). I hope they consider adding a printable W3 - it is a clear, concise backup to give the CPA when providing FYE documentation of the books. Instead I now have to provide all 4 quarterly reports (which breaks out tips) instead.
      M
      mjdoc12
      October 29, 2018

      This is very inconvenient as we have a client who uses QB payroll and the IRS is auditing them and wants a copy of the W-3 for the audit!  Please, QB - you need to create a way to produce the actual W-3 filed from QB Payroll. 

        S
        sharon35
        February 1, 2021

        What this ever done?  I don't not like have to be pushed into e-filing.  I want to send my own W3...The IRS contact me, even thought I sent efile last year, the want a copy printed in red.  NOW WHAT

        H
        HaPhung
        June 16, 2021

        hi admin,

         

        We are using Intuit for our payroll. Recently I heard our CPA mention about the W-3. I am wondering if you are submitting the W-3 to the IRS for us? is there a way to check if you are submitting for us or not? Thank you in advance and really appreciate your answer. 

        Jen_D
        Jen_D
        June 16, 2021

        Glad you've joined this discussion, @HaPhung,

         

        Allow me to chime in and share additional insights about the W-3 form in QBO. When you file your W-2s, our system will also include the W-3 along with the submission.

         

        See this link to learn more about the forms Intuit will submit for you: Tax payments and forms Intuit payroll submits for you

         

        Also, the filing process differs for each payroll subscription. If you need to check which subscription you have with us, go to the Account and Settings page. Follow the steps below:

         

        1. Go to the Gear icon and select Account and Settings.
        2. Select the Billing & Subscription tab.
        3. Your subscription is shown below your company ID.

        Let me know if there's anything else I can help you. I'll be right here to assist you with your W-3 forms and take care of other concerns in QuickBooks. Have a nice day!

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