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joe-prototypejax
June 27, 2021
Question

When I run payroll, and the pay method is check, do I need to write the check personally, or does QB send the check? If so, do they mail me the check or the employee?

  • June 27, 2021
  • 2 replies
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2 replies

C
Charies_M
June 27, 2021

Hello there, joe-prototypejax.

 

Once you choose the paper check method when running payroll, there's no need to write the check personally. QuickBooks will create the checks for you to print and hand them over to your employees. 

 

Let's turn off the direct deposit feature so you can run payroll using a paper checks. Below are the steps to complete the process.

  1. Go to Payroll from the left menu.
  2. Select the Employees tab.
  3. Choose Run payroll.
  4. Select the direct deposit icon at the right of the employee's name.
  5. Select a Paper check.
  6. Preview and submit the rest of your payroll as you normally would.
  7. Finish the payroll and don't forget to print or write the paper check and give it to the employee.

You can reach through this link for more hints about the different payment methods in QuickBooks Online: Create and run your payroll.

 

Once done, you can print the checks and hand them over to your employees. I recommend using the Paycheck list report to easily print the paycheck. 

 

Here's how:

  1. Click Reports at the left panel.
  2. From the search icon at the left corner, type Paycheck History.
  3. Click Export to Excel dropdown and then select print or save PDF.
  4. Hit the print button. 

Moreover, here's how you can print your paycheck and pay stubs when running payroll.

 

If you have any other follow-up questions about handling paychecks in QBO, please let me know by adding a comment below. I'm always here to help. Have a good one!

 

C
Charies_M
July 1, 2021

Hi, joe-prototypejax.


Hope you’re doing great. I wanted to see how everything is going about the option of writing a check. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at any time.


Looking forward to your reply. Have a pleasant day ahead!

J
jaxbon
December 31, 2022

I still have questions about this.  I selected paper pay method .  So can I now just write a check from my business account and give to the employee? I’m assuming I write the check for the net amount and QuickBooks will still withdraw taxes from my business account?

Q
QueenC
December 31, 2022

Let me help you clarify things here, @jaxbon.

 

When selecting Paper check as a payment method in running payroll, QuickBooks will then automatically create the check that you'll have to print to be able to give it to your employees. 

 

Here's how to print checks: 

 

  1. Go to Payroll then select Employees.
  2. Select Paycheck List below Run payroll.
  3. Select the paycheck you want to print. You can select Filter▼ to change the Date range or Employee.
  4. In the Action column, select Print.
  5. A preview of the paycheck or pay stub opens. Select the printer icon to print.

 

Also, taxes are automatically calculated in QuickBooks as long as you've set up your employees completely and correctly. See this article to learn more about this: Set up employees and payroll taxes in a new state.

 

I'll be sharing this article also that might be helpful for you in the future if you want to save time in running payroll: Set up Auto Payroll to pay your employees in QuickBooks Online Payroll. 

 

Drop a comment below if you need further assistance in running and completing payroll-related tasks. I'll be happy to help you some more.

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