Question

Where is the payroll item list in Quick Books Online? I need to delete and edit a payroll item.

Forum|Forum|6 years ago
December 10, 2019
31 replies
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Original commenter did not share additional details

QuickBooks Online

J

Joshua R

Good Afternoon, @CharlieBrown69

Welcome to the community, I'm happy to help walk you through the steps on how to edit payroll items.

Edit payroll items used on paychecks

If you set up a payroll item incorrectly and used this payroll item on one or more paychecks, it could cause incorrect tax totals to be withheld.

Additionally, year-end tax forms, such as the W-2, 941 and state forms could be incorrect and need to be fixed.

We'll show you how to correct it.

Edit the payroll item.
- Select Lists on the top menu bar. Then select Payroll Item List.
- Right-click the item and select Edit.
- Select Next twice. Enter the correct tax tracking type. Then select Next.
- Select the correct taxes. Then select Next.
- Select Calculate Based on Quantity. Then select Next.
- Enter the limit type, if all the employees have the same rate and limit.
- If the employees do not have a default rate and limit but do have the same rates and limits, enter the amounts.
- Select Finish.

I'm also including an article that goes in detail about making changes to payroll items: Edit payroll items used on paychecks.

Thank you for reaching out to the Community, if you need any additional assistance with updating payroll items please feel free to reach back out.

J

JWGLLC

It looks like QB team member Joshua replied to your QBO question with a desktop answer. Common problem. Did you ever find the QBO payroll items list and/or get the answer for how to edit an existing payroll item?

MariaSoledadG

Welcome to QuickBooks, CharlieBrown69.

You'll want to go to the Employee details tab to add, edit, or remove any deductions or contributions for your employees.

Here's how:

Click Payroll on the left menu.
Select an employee.
On the Employee details tab, click the pencil icon beside the Pay section.
Go to option #4 and #5 to add or remove pay types, deductions, and contributions.
Once done with any changes, click Done.

Please check this article for more information about adding or editing a deduction or contribution: Add Or Edit A Deduction Or Contribution.

For future reference, to get the payroll information you need, you can payroll reports to view useful information: Run Payroll Reports.

Don't hesitate to get back to us if you need further assistance. We're always right here to help.

K

kg_consulting

Good afternoon,

Well, I hate to tell you.........Payroll Item List............does not appear under Lists. Now what?

Thanks, Kevin

katherinejoyceO

Thanks for sharing your thoughts on this thread, @kg_consulting.

To clarify, the Payroll item list can be found under List if you're using the Desktop version of QuickBooks.

However, if you're using the Online version, you're unable to find the Payroll item list. As a workaround, you can find these items under Payroll and Service from your Settings page.

Here's how:

Go to the Settings menu.
Select Payroll Settings.
Under Payroll and Services, select Deductions/Contributions.

Should you need to view or edit your employees' earnings, you can individually click each employee to make some changes. Here's how:

Select the Payroll tab from the left menu.
Go to the Employees tab.
Select an employee to view the details.

For future reference, read through this article to know more about the available payroll reports in QBO: Run payroll reports.

Feel free to message again if you have additional concerns about payroll. We're always around here to lend a hand.

K

kg_consulting

Good afternoon,

With all due respect, I still can not find where to edit a payroll item for all employees. I really don't understand why QuickBooks Online makes it so darn difficult. I have 13 clients and thankfully, 12 of them are using QuickBooks Desktop. I really regret taking on one client that uses QuickBooks Online.

Thanks for trying.

Kevin