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April 18, 2025
Question

Why are our state taxes showing as due weekly but in payroll settings it is set up as due monthly which is correct and how the tax used to accrue in payroll tax section?

  • April 18, 2025
  • 1 reply
  • 0 views

I do pay the taxes and file reports manually and only rely on QBO Payroll Core to track and show me the due dates to pay and when to file the reports.

1 reply

MariaSoledadG
April 18, 2025

QuickBooks Online Payroll (QBO) consistently adheres to the state tax settings you've configured, Weaver. I'm here to help you resolve this. 

 

It’s possible that a different payment schedule with an alternate effective date was created, which is why the system is currently using the weekly schedule. The system will always follow the effective date specified in your Payment Schedule.

 

You can delete the other Payment Schedule created if you're not using the option to avoid confusion. I've attached this screenshot for your reference:
 

 

On the other hand, taxes accrue each time you run payroll. But the due date for these taxes will still depend on your settings.

 

I've also added this article in case you want to find out how taxes apply to roaming employees: Set Up Employees and Payroll Taxes in a New State.

 

Additionally, learn how to create a summary report to view your payment history. Please check out this article for more information: Create a Payroll Summary Report in QuickBooks.

 

Explore QuickBooks Payroll to guide you on how to simplify your payroll process and control your company's finances. At the same time, experience the difference it can make for your business.

 

Please touch base with us here if you have any other questions and concerns about your state taxes. We're always here to help you all the time. 

WeaverExAuthor
April 19, 2025

Those suggestions do not apply to my situation. I have attached screenshot of how the payment schedule is set up but the withholding tax is showing as due weekly now instead of monthly, like it is scheduled in payroll settings. All our employees are in Oklahoma and nothing has changed with our withholding tax due dates on our end. QBO has just started showing it due weekly after each payroll is ran. The amounts shown as due on April, 9, 16 and 23, 2025 should not be due until May 20, 2025.