Why do my w-2s still say draft copy?

Preparing and filing employee forms right on time is an essential need to do, Leah. Allow me to share information about W2s, so you can manage your payroll tasks efficiently.

If you're set up to have QuickBooks automatically pay your taxes and file your forms, there's nothing you need to do. Intuit files the forms for you and submits them before the set deadline. All copies are available to view or print approximately 35 days after the end of the quarter. 

That said, QuickBooks will then automatically file your W2s on your payroll filing screen.

In addition to this, you can electronically file on your own to submit these forms inside the online program. To help you do this:

1.  Sign in to your QuickBooks Online account.
2. Go to Taxes and click Payroll Tax. Then, select Filings.
3. From W-2 Copies A & D (employer), click File.
4. Select Annual Forms, then W-2 Copies A & D (employer). Then, Continue.
5. If prompted, tell us whether or not one or more employees were active participants in a retirement plan during the tax year.
6. On the Employer Copies: Form W-2 page, select View to open Acrobat Reader.
7. Review and print Copy D (Employer's copy) for your records.
8. Click Submit to authorize us to file Copy A of Form W-2 electronically for you.

Once the form is processed and complete, we'll let you know via email. For more insights, please check this article: File your W2 and W3 forms.

Furthermore, you can also invite your employees to use QuickBooks Workforce to view their W2s online. This way, they can check and print their own copies for the current year.

This information may help you manage and file employee forms on time. If there's anything else you need further assistance with, just let me know in the comments below. I'll be available in this thread to help you. Keep safe and have a good one!

My draft copy came off today. Why are there 2 pages for each employee when I select 3 per page? It does not show up like this in Desktop.