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Why does my payroll tax liability report show taxes owed in qbo but they have been paid and cleared the bank (Important I pay manually our bank is not connected to qbo)?

Forum|Forum|5 years ago
February 11, 2021
2 replies
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My federal taxes show paid, in 4 out of 6 payrolls, both fed and state owed 2 out of 6 payrolls and there one payroll where they both show paid on the report. And they are all done through the tax tab/payroll then I click pay for actions. And in that area there are only the accruing taxes showing not paid no others??? Please help this is driving me crazy!

QuickBooks Online

Best answer by SashaMC

I tried this and unfortunately it did not work, when I run the payroll tax liability report it will show not paid based on which period I use to run the report. It will show paid if I run the report for the month, the report "from last pay date" shows owing the tax. The problem is the owner of the company likes to see the report after each payroll to show taxes have been paid.

Thank you for reaching back out to the Community, bev-shibleyenter. You are correct in saying that if the report is run monthly, it will show as paid rather than when you set the report to "from last pay date," it shows owning taxes. Unless the taxes are paid after each payroll, it should be showing the last payroll taxes as being owed.

When using the Payroll Liability Report, it should be run following the pay frequency of their taxes, such as quarterly, monthly, or weekly. As a workaround, you will need to use two reports to get what you're looking for. You would need to access the tax liability on its own with the correct liability periods selected, not just per payroll. In addition, Payroll Tax and Wage Summary or Payroll Detail Report will need to be used to get the tax information per pay period. Here's how to access these reports:

Go to Reports and find the name of the report.
Use the search field to enter the name of the report.
Select the report.
Filter your report by employee, date range, if needed, and then select Run report.

Keep me posted if you have additional questions. I'll get back to assist you further. Wishing you the best in your business endeavors.

katherinejoyceO

Thanks for posting your concern here in the Community, @bev-shibleyenter. To give you an insight, payroll taxes will show owed in the Payroll Tax Liability report if you missed recording the payments you made outside QuickBooks.

I'm here to guide you on how to record tax payments in QuickBooks Online. To do this, we'll need to enter them as prior tax payments. Here's how:

Select Taxes from the left menu.
Choose Payroll Tax, then click Enter Prior Tax History.
Choose Add Payment.
Select tax type and liability period (the period that the taxes were accrued).
Click OK.

For local taxes, here's what you'll need to do:

Go to Taxes & Forms.
Click Pay Taxes.
Select the tax type you want to pay then click Create Payment.

For more information about entering tax payments made for prior tax periods, consider checking out this article: Recording prior tax payments.

Let me know if you have additional questions about payroll taxes. I'm always delighted to assist.

B

bev-shibleyenterAuthor

Thanks so much for the replies, but I need to clarify that I have QuickBooks Online, the payments show in my register as paid, the ones from the month of January have even been reconciled and if you select Taxes/Payroll Tax/Payments those payments are not there to pay. I have even gone into Tax payment history selected a payment and deleted it to choose pay again but it still doesn't show up. If I run the tax liability report for ytd all taxes show paid. But if I run them by individual pay periods some show the federal paid, and not the state, some show both paid and a couple show both owed. I am wondering if my chart of accounts is set up incorrectly or the accounting preferences for payroll is exporting incorrectly for expenses and liabilities.

PLEASE NOTE: We started payroll for QBO this year and our bank is not connected to our account so all entries are manual. And I have not gone in to the prior tax history tab as this says it is for payments made this year but before you staring using QBO. That is not the case.

Please help, I have not had good luck getting answers from QBO in the past so I am hoping not to have to call them and this needs to be resolved before the quarter is over or else we are going to have a real nightmare on our hands. It already gets worse with each payroll, we are on a weekly basis.

KlentB

I'll help you fix this, bev-shibleyenter.

Normally, your taxes should show as paid in the report since you've already deleted and recreated the tax payment. To isolate the issue, we can perform some basic troubleshooting steps. It could be that the accumulated cache in the browser is preventing the payment from showing up.

Start by signing in to your QuickBooks account through a private or incognito window. Then, pull up your Payroll Tax Liability report again. Just press the following shortcut keys to launch the window:

Ctrl + Shift + N (Google Chrome)
Ctrl + Shift + P (Firefox & Microsoft Edge)
Command + Shift + N (Safari)

If it's showing as paid now, go back to your normal browser and then clear its cache and cookies to get rid of the junk files. You can also switch to other supported browsers as an alternative.

Additionally, here's an article that you can read to help track your employee and payroll expenses: Run payroll reports.

Feel free to reach out to me again with any concerns you may have. I'll be more than happy to assist you again.

K

kwells2802

HUGE ISSUE QB! I use QB Accountant Desktop 2020 and have an updated payroll subscription.

I am seeing the same problem. My liability balances are not correct. I have the payments in my check register and they are not correct in the liabilities section. I want to pay this week's liabilities and I would normally set my filter to 1/1/21 to 2/11/21 to see all current liabilities, however they are currently showing the incorrect amounts. Some accounts have amounts that were already paid and some items with no withholdings and I know they were withheld. For example I run the payroll liabilities for just this pay cycle and the simple IRA liabilities due shows negative $1796.93. That isn't correct at all.

C

Catherine_B

Hello there, kwells2802.

Let's ensure that you also paid the liability in the Payroll Center aside from creating a check. Let's ensure that you're using the latest QuickBooks Desktop release and you have the latest payroll tax table.

To pay your tax liabilities, you can follow these steps on this link depending on if you have the scheduled or unsheuled payment: Set up and pay scheduled or custom (unscheduled) liabilities. Then, you can run the report again to review the changes and updated liabilities.

Keep me posted on how this works. Take care and have a great day!

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