Why is a payroll expense showing up for an old employee? They haven't been a part of our payroll run for months and this month they showed up in our expenses.

Hello there, @usermurfreesborotn.

Let's take a look at some factors why a payroll expense is showing up for an old employee.

First, let's review the setup from the Payroll Settings. 

1. Select Payroll Settings by going to the Gear icon.
2. Choose Accounting under Preferences.
3. Choose the relevant option under Wage Expense Accounts.
4. For each employee, select the correct account from the Wage Account drop-down option.
5. Click OK after scrolling down.
6. The Account Preferences Summary page will be directed to you. You have the option to update the current employee transactions in this section. If you want to update, simply enter the accurate Starting Date and select Update.
7. Once the update is finished, click OK.

Second, we can review your employee's payroll to see you've accidentally created for this employee. If you've run payroll to this employee, you can delete it. You can check this article for more details: Delete or void employee paychecks.

You can run payroll reports to receive a rapid overview of your company's finances depending on the data you need to generate. To do this, go to the Reports menu and then choose the necessary report from the Payroll section. Check this article to view the available payroll reports in QuickBooks: Run payroll reports in QuickBooks Online Payroll.

If you have more concerns about running payroll and managing your employee's setup, just let me know anytime. I'd be happy to help. Stay safe, usermurfreesborotn.