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cbcavnar
July 3, 2023
Question

Why is employee birthdate now required?

  • July 3, 2023
  • 1 reply
  • 0 views

In the last month QB Desktop has posted warnings that employees are missing required information - specifically their birthdate. 

But the "requirement" seems only for Intuit's use to offer additional advertising for more Intuit products. 

Is there a way to turn off this warning message?

QB Online won't even allow an employee to be created without a birthdate, so I insert bogus dates frequently.

 

    1 reply

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    CharleneMaeF
    July 3, 2023

    Great to have you here, cbcavnar.

     

    I'm here to share details about why is employee birthdate is now required and turning off the warning message in QuickBooks Desktop.

     

    When adding employees, you'd want to ensure all necessary information is entered into the system. Collecting all data is important to payroll setup because not adding the correct info can cause issues later on. The program will notify you of the mandatory fields that are missing. 

     

    Regarding the warning message, the option to turn it off is unavailable in QuickBooks Desktop. I know this functionality would be beneficial to your business. 

     

     I'd recommend sending a feature request directly to our Product Development team. Doing so helps us improve your experience and the features of the program. 

     

    Here's how:

     

    1. Go to the Help menu and then select Send Feedback Online.
    2. Choose Product Suggestion.
    3. Add the type of feedback.
    4. Type in your feature suggestion.
    5. Once done, click Send Feedback.

     

    For your visual reference, I've attached some screenshots below.

     

    Additionally, I've added this article that'll help you view and access useful information about your business and employees in QuickBooks Desktop: Run Payroll Reports.

     

    I'm only a few clicks away if you need assistance managing your employees and payroll in QuickBooks. It's always my pleasure to help you out.

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    pyork1
    July 17, 2023

    As a firm processing quarterly payroll for multiple clients, this new birthdate requirement makes no sense. The  EMPLOYER is tasked with keeping essential employee records (w-4, I-9, etc) However, to process a quarterly payroll this information is just not necessary. We simply need employee name, address and social security number in order to file 941's and unemployment returns. The option to turn this off should be available, if not across all QB product versions, at the very least make this available for the Accountant version. It is completely unacceptable that I cannot move through the New Employee input screen without adding the birthdate... this is information I have not received from the employer. I will be using a random date. Please address this!

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      FateCandylaneT
      July 17, 2023

      I recognize the relevance of having this ability for you and other users to turn off employee birthdate warnings when processing payrolls, pyork1.

       

      As Intuit prioritizes and ensures all data information entered for each of your employees is complete and accurate, it's best to have these details recorded to comply with the employee's information data. 

       

      In the meantime, you can share and submit this feedback directly to our product engineers to provide improvements and options to your suggestion, and may help us improve and meet customers' business needs. Thus, to help us achieve your goal, you may follow the steps shared by my colleague, CharleneMaeF, above to send this relevant idea.

       

      Moreover, I'm sharing this reference to help you file forms and pay taxes manually with the IRS: Pay and file payroll taxes and forms manually in QuickBooks Desktop Payroll. It also includes steps on how to print and save your payroll tax forms.

       

      I appreciate your willingness to help us improve our products, pyork1. Should you have any additional questions or other QuickBooks concerns, we'll be around whenever you need help. Keep safe!

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