Question

Workers compensation showing due from last year

Forum|Forum|3 years ago
July 20, 2022
1 reply
0 views

Under payroll liabilities, workers compensation is suddenly showing due for 2 months from last year (2021). We have not made any changes to payroll or workers compensation from last year. For July 2021, it is showing a partial payment from June being applied and 2 of the employees workers compensation accruals have been changed to "0". For November 2021, only a partial liability payment is being applied. I need help with figuring out how this happened and how to fix it.

QuickBooks Desktop

R

RCV

It would be my pleasure to help you get to the bottom of this strange behavior happening with the Worker's Compensation liabilities, TGC208.

There are a few possible reasons why this is happening on your end. We'll need to make sure you set up Workers Compensation and record the payment correctly in the software. To verify the amount due, we can run the Payroll Liability Balance report and set the date November 2021 until the current period. From there, check to see if the Workers Compensation liability account still has a balance.

If there is, just create a liability payment in QuickBooks for the unpaid liabilities. We can either pay using payroll liability checks or through the scheduled payments feature (if you're using the manual process for the Workers Compensation feature). Please note you can't use regular checks from the Write Checks screen to pay tax dues.

We can also make payroll liability adjustments. Let me show you how:

Go to the Help menu.
Choose About QuickBooks Desktop and press Ctrl+Alt+Y keys on your keyboard.
Set the date range and click the Next button until you see the Create Payments option.
From there, select Worker's comp under the Item Name column.
In the Prior Payments of Taxes and Liabilities window, tap the Accounts Affected button.
Tick the radio button for the Do not affect accounts option and then, hit OK.
Press Done and click Finish.

For your reference about the process, please check this article: Liabilities were paid, but never entered into QuickBooks Desktop. Here's an article you can refer to for more details about Manual Workers' Compensation in QuickBooks Desktop

.

Please let me know if there's anything else I can do to be of assistance. I'm determined to ensure this payroll liability issue gets straightened out. You have a good one.

T

TGC2081Author

When I run a payroll liability balance report for Jan 2021 through Nov 2021 the overall payroll liability balance is -$0.01. Until 1 month ago, there were no payroll liabilities due for 2021. So how do I remove the overdue 2021 payroll liabilities? If I adjust the payroll liability for July 2021, for example, it removes the overdue payment but then the payroll liability balance report for 2021 is +$252.03

M

Mich_S

We appreciate your effort in trying to fix the payroll liability balance, @TGC2081.

I'd like to discuss with you the causes of liabilities showing as past due as well as solutions.

The liabilities may show overdue regardless if you have paid them. There are various causes for this. Go through the details below to learn how to fix them.

Unpaid liabilities
Paid liabilities but aren't added into QuickBooks Desktop
Paid liabilities through Bill Payment or Write Checks
Overpaid liabilities in one period or underpaid in a prior period
Paid through date is later than the check date
Paid through date moves into the following year.

Depending on your situation, here's a guide you can read to fix the past due amount on your Payroll Liability Report: Fix overdue or red scheduled liabilities in QuickBooks Desktop.

In addition, I'll attach this module about handling payroll reports in QBDT: Customize payroll and employee reports.

Keep in touch if you need further assistance with payroll reports or QuickBooks as a whole. The Community is available 24/7. Don't overwork yourself and keep safe!

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