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R
RCE_Admin
August 31, 2022
Question

Workforce Notifications Related to Employee Termination

  • August 31, 2022
  • 1 reply
  • 0 views

When preparing the final paycheck for an employee, I do not want the employee to receive a Workforce notification that a new paycheck is being issued since the employee has not yet been notified of their termination. To be clear, we are preparing their final paycheck ahead of time so we can have it ready when we meet and execute the employee's termination. If the paycheck is prepared ahead of time, will they receive a notification that new paycheck has been issued? How can I prevent this notification from being sent before the pay date?

1 reply

R
Rasa-LilaM
August 31, 2022

Hello there, RCE_Admin.

 

I'd be happy to walk you through the steps for turning off the email notification for your employee's paycheck. You can revoke the worker's access to view their paystubs or uncheck the "Send me an email when new pay stubs are available" box in your employee's QuickBooks Workforce account.

 

If you choose the first option, the employee will no longer be able to view their paystubs and W-2 online. When you're ready, take the following steps to revoke access.

 

Here's how:

 

  1. In your company, head to the Payroll menu on the left panel and choose Employees.
  2. From the list, click on the worker's name to view more details.
  3. In the Personal info section, select Revoke Access next to We’ve invited [employee] to view their pay stubs and W-2s online with QuickBooks Workforce.
  4. Press the Revoke Access button to confirm the action.

 

See the following article for more information: Invite your employees to QuickBooks Workforce to view pay stubs and W-2s if you use QuickBooks Desktop Payroll. It answers frequently asked questions about the feature and includes instructions on how to upload paychecks and turn off the service, to name a few.

 

You can save the following guide for future reference: Create final paychecks for terminated employees. It provides detailed information on when to enter a termination check, severance pay, and instructions to update the employee's payroll status.

 

Tap the Reply button and enter your comments in the field box if you have any further questions about your concern or other payroll-related issues. I'll return right away to answer them for you. Have a wonderful rest of your day.

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