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orders10
March 14, 2020
Solved

Coronavirus SSP changes and Quickbooks

  • March 14, 2020
  • 2 replies
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Hi,

 

with the changes announced in the budget that employees will have to self isolate and get SSP for it how do we update this in QuickBooks so they get paid correctly?

 

I would assume QuickBooks is running off the standard rules for SSP.  I'm surprised there has been no official update on this situation from Intuit?

Best answer by GeorgiaC

Like wise, 

I cannot correctly work out SSP as it is not being calculated from day one. 

How can this be corrected. 

Is there a way to manually enter the figure to be paid? 

 


Hello Alice01, 

 

Thanks for joining this thread - if you are using the Advanced payroll software, you can override the waiting days when entering the absence on the employee.

 

To do this, select the employee and go to Statutory Payments > Add > Select 'Statutory Sick Leave' > Select 'Advanced Options' > Select the box to override. 

 

This will then calculate the SSP based on the first day of leave. 

 

If you are using the Standard payroll software, there is presently no such feature to override the 3 days waiting period, you would need to calculate and enter this as an additional pay when running the payroll for the employee. This does mean that when the RTI is submitted this will not show as SSP to HMRC. We would advise on contacting HMRC prior to this to establish how they wish this to be submitted. 

2 replies

R
Rea_M
March 14, 2020

Hello there, orders10.

 

I'm here to guide you on how to set up the Statutory Sick Pay (SSP) in your employee's profile. This way, you'll be able to pay them correctly.

 

QuickBooks Online (QBO) is designed to make sure you comply with your government. The SSP is already in the system before the Coronavirus SSP is implemented.

 

SSP is paid at the same time and in the same way as you would pay wages for the same period. See Eligibility and Form SSP1 for employee qualifications (and exceptions) for SSP.

 

Please note that your employee is paid for the number of Qualifying Days. The first 3 days are known as Waiting Days.

 

Here's how to set up SSP using the QuickBooks Online Standard Payroll.

  1. Go to the Employees menu.
  2. Select Employees.
  3. Choose the applicable employee.
  4. Click the Actions drop-down arrow, then select Employee's Leave.
  5. Select Statutory Sick Pay (SSP).
  6. Enter the First day of leave by clicking the calendar button.
  7. If you’re unsure about the Last day of leave, you can choose to set the end date to the best of your knowledge. Anyway, you can always update it anytime. 
  8. Click Save.

 

Once done, you're now set to run your payroll and pay your qualified employees with SSP. I've attached screenshots below for your reference.

 

If you're using other payroll products such as QuickBooks Online Advanced Payroll or PaySuite you can refer to this article for the complete details: Statutory Sick Pay (SSP) in QuickBooks Online Advanced Payroll.

 

To learn more about SSP, you can check out this article: Statutory Sick Pay (SSP): employer guide. This is a UK government page where you'll be able to know it's overview, entitlement, and employee's eligibility and form SSP1. It also provides additional guidance about Coronavirus and how to protect yourself as well as your employees from it.

 

Please let me know if you have other concerns. I'm just around to help.

O
orders10Author
March 14, 2020

I know SSP existed before but that not what I mean.

 

With SSP for self isolation or fact an employee gets the virus we now are entitled to pay SSP from day 1 not day 3.

 

So it's asking how to do this correctly as by your answer it sounds like we will need to fudge it.  So employee is off for 7 days and now entitled to 7 days SSP we would need to say they were off for 10 or 11?

R
Rea_M
March 14, 2020

Thank you for clarifying your concern about setting up SSP using the new entitlement, orders10.

 

You can set up your qualified employees the same as what I've suggested above. Just make sure to input the right date when they've started.

 

Based on your scenario, the First day of leave will fall on March 2, 2020, and will end on March 10, 2020, since employees are entitled to 7 days SSP. With this, they should be back to work on March 11, 2020.

 

I'd also recommend consulting with your accountant or with the HMRC to ensure you're recording the SSP correctly. This way, you'll keep your books accurate.

 

Moreover, I've also added an article for your future reference about managing your employees and payroll in QuickBooks: Help Articles for Payroll. You can toggle between the most viewed and recent articles to get updated. 

 

You're always welcome to leave a comment below if you have other concerns. I'll gladly help.

B
BladeTwick
October 26, 2020

The HMRC Link to claim directly:

https://www.tax.service.gov.uk/coronavirus-statutory-sick-pay/claim/confirm-employer-scheme

J
jason_living
October 27, 2020

7 months on and it looks like this still hasn't been sorted which is shocking.  How are we supposed to pay people correctly.  I have even tried 'fudging' it by adding 3 days at the start but even that doesn't give the correct answer.

J
jason_living
October 27, 2020

I have found a work around - enter 3 days in linked absences.  Hopefully this won't cause issues with HMRC.

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