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H
High Garrett Properties Ltd12
April 22, 2025
Question

Employees Expenses

  • April 22, 2025
  • 1 reply
  • 0 views

Hello All. 

 

We are new to the platform - We used to use Sage one Payroll In sage we used to be able to add the expenses on their payment so salary is £1000 expenses £500 payment to be made is £1500.  (Example) 

I have just started the process and the new payment is only saying £1000 not £1500 (on the draft) am i doing something wrong? as it isn't what I expected. 

 

Any help or advise would be great. 

 

Thanks

 

Richard.

 

 

1 reply

M
MoiraskyeT
April 22, 2025

Welcome to the Community, High. As you join us as a new QuickBooks Online (QBO) Payroll user, our goal is to provide you with a smooth and seamless transaction experience. Particularly when it comes to adding expenses to your employee's paycheck.

 

To include expenses in your employee's paychecks, you should add them as a reimbursable item in your employee’s profile. This practice ensures proper tracking and management of their earnings and deductions.

 

Here's how:

 

  1. Access your QBO payroll account.
  2. Navigate to Employees.
  3. Select the appropriate employee.
  4. Scroll down a little to find Pay Types.
  5. Continue scrolling and click on Common Pay Types 
  6. Choose Reimbursement and input the desired amount (e.g., 500).
  7. Then, Save.

 

Additionally, you can check this article to access and run different payroll reports in Advanced Payroll: Run payroll reports in QuickBooks Online Advanced Payroll. 

 

I'll be looking forward to you can successfully add expenses to your employee's paychecks, High. If you still need additional assistance, please don't hesitate to reply to the thread. Best wishes! 

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