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WLS
March 27, 2020
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Furlough Staff

  • March 27, 2020
  • 3 replies
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How do you deal with furloughed staff under the Coronavirus Job Retention Scheme? How do you show staff as furloughed? should you amend payroll?

Best answer by GeorgiaC

Hey WLS, we've created a guide with steps to do this here - get back to us below if you have any questions after viewing this 🙂 

3 replies

G
GeorgiaCAnswer
March 27, 2020

Hey WLS, we've created a guide with steps to do this here - get back to us below if you have any questions after viewing this 🙂 

    K
    KokkiSushi
    April 9, 2020

    Hi Georgia,

     

    I have already successfully created a new category for my furloughed employee as you explain in your recently published guide. However, what about the previous payroll that has already been paid to an already furloughed staff member?

     

    My employee stopped working on the 1st of March, she was paid in full as usual on the 28th of March (usual payday) even though she did not work at all, how do I report that her wages for that payroll period represent her being furloughed?

    Thanking you in advance!

    JasroV
    JasroV
    April 9, 2020

    Thanks for getting back to us, @KokkiSushi

     

    You'll need to delete and recreate the previously completed payroll using the updated setup.

     

    I'd also recommend contacting our Support Team. From there, they can securely check your account and see if this can be possibly adjusted. Here's how to contact them in your QuickBooks Online (QBO) account:

    1. Go to the (?) Help menu.
    2. Click the Contact Us.
    3. Enter a brief discussion of your concern, and click Let's talk.
    4. Select Start a chat.

    You might also want to check our Employees and payroll page for future reference. From there, you can read some great articles and learn some best practices in managing your payroll.

     

    Know that you're always welcome to post here anytime you need further help. I'm more than happy to help. Stay safe and more success in your business!

    M
    Muffskins
    April 6, 2020

    Hi ive got a furlough question. need to furlough my staff but they all finished work on different days during march.  So far Ive ran payroll as normal with no mention of furlough as I wanted them all to have afull wage this month as they earned it, as of next month they will just be getting the 80%. My question is in order to claim the money back will I have to have listed it as furlough in the payroll system this month and added the extra as a bonus maybe or should I still be able to claim despite not putting it down as this - I have letters that I sent to my staff advising them they were going onto furlough so its not like Im making it up. Please advise.  Also with it being the end of the tax year can I resubmit payroll or is it now too late?

      G
      GeorgiaC
      April 6, 2020

      Hi Muffskins,

       

      Thanks for joining this thread. We're advising customers to create an additional pay category for the furlough so that this can easily be distinguished on the payslip when claiming back. 

       

      You can view our guide here which details how to set this up on the payroll you're using. 

       

      You are still able to submit payroll for the last period of the tax year 19/20 - please advise which payroll you are using (standard or advanced) if you are needing assistance with this.

       

       

      J
      jillp73
      April 27, 2020

      Hello

       

      I have done all of the above regarding pay category, added the category for Pension and PAYE.  I have employees who were paid furlough half way through the month of March.  Which report shows the furlough pay category and the pension and PAYE contributions applicable to that pay category.  Have run the Pay Run Audit with earnings details but when I send it to excel it removes the page, NI contributions and pension details.

      Thanks 

      C
      Catherine Flannery
      April 27, 2020

      Hi, I am not aware of any software provider the ability to do this as all claims are individual.  My understanding is that the separate pay category is just so it can be shown separately. I manually calculated all my furlough claims, so would be livid if I had missed that opportunity if Quickbooks did it for us!

       

      You do not need a separate/additional code for pension and NI as far as I am aware.

       

      The pension is pretty easy. Work out the pensionable pay threshold for the period that the member of staff was on furlough.  So for March, if its a monthly payroll it will be £512 / 31 days x number of furlough days (remember these are total days of the month, not just the days they would have worked on).  Take this away from the furlough pay, and multiply the answer by 3%.  That's your pension claim.

       

      For NI, if you were still benefiting from the Employers NI allowance, then you do not reclaim any.  If you did pay NI over to  HMRC, the total employer NI contributions due in a pay period should be apportioned on a daily basis, with the amount apportioned to any qualifying furlough days forming the basis of the amount that can be claimed through the scheme.  If you paid staff 100%, then remember that you have to multiply the answer you get by 80%.

       

      The April claims have been easier as a lot of businesses will have no employers NI expense due to the allowance, so you don't claim employers NI back.

       

      The HMRC website has a calculator with examples.

       

      https://www.gov.uk/guidance/work-out-80-of-your-employees-wages-to-claim-through-the-coronavirus-job-retention-scheme

      J
      jillp73
      April 27, 2020

      Thank you for the reply however the pay run audit report does show the information when selecting earnings details.  However it does not download to excel.  It would be very easy to total up the columns as necessary.

       

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