How do I record and categorise a payment for the purchase of public liability insurance

Let me guide you on how you can record and categorise for insurance, dougwalker.

You'll have to create an account so you can track the payment. Then, when it's time making the payment, make a bank deposit. Please see the steps below for your guide: 

1. Tap the Accounting menu on the left panel and select Chart of Accounts to open the All Lists page.
2. Click the New menu in the upper right to access the Account window.
3. From there, choose the account you want to use by clicking the Account Type drop-down.
4. Then, choose the correct category in the Detail Type drop-down.
5. Enter a term that will identify the account for public liability insurance in the Name field.
6. Fill in the remaining field boxes.
7. Click Save and Close.

Also, to make sure that transactions are categorised properly, here's how to make deposit:

1. Click the New menu in the upper left and choose Bank Deposit under the Other section.
2. On the Bank Deposit page, go to the Add funds to this deposit section to input the entry.
3. In the Received from the column, choose the appropriate recipient and then enter the account previously created in the Account field.
4. Type in the amount and fill in the remaining field boxes.
5. Once done, press the Save and close button.

However, I still recommend reaching out to your accountant for other ways on how to record the purchase. For your reference, when matching downloaded transactions to those that you've entered in QuickBooks, check out this article: Categorise And Match Online Bank transactions In QuickBook Online. 

Reach out to us anytime if you have any concerns about recording insurance claims. Remember, were here to further assist you.