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PhillB
April 23, 2020
Question

How do I review and authorise employees payroll setup?

  • April 23, 2020
  • 1 reply
  • 0 views

Hi,

 

I've recently migrated from QBDT to QBO Essentials with Advanced payroll.  As part of the process to step employees it appears to send them an email which they then follow a link and complete their information.  We then receive an email to "Review and Authorise" the details added by the employee.  Clicking on the "review and authorise" link opens a browser that asks us to log in to "YourPayroll".  Our normal QB Online user/password doesn't work with it.  How do we log in and what is "YourPayroll" as the way its written it appears to be a separate service not part of QB Advanced payroll?  Do we have to use these emails or can we just complete all employee details from within QB Online?

 

Thanks,

 

Phill.

1 reply

MaryLurleenM
MaryLurleenM
April 23, 2020

Hello there, PhillB,

 

Based on your description, it seem that you're working on granting access to the Employee Portal in QuickBooks Online Advanced Payroll.

 

You can complete the set up with these steps:

  1. Go to Payroll Settings.
  2. Select Employee Portal Settings.
  3. Select the boxes to grant employees the type of access you want them to have.
  4. Once you have selected the checkboxes that you require, select Access.
  5. Select the employee's name you wish to grant access to the functions you selected in the previous screen.
  6. Once selected, click Grant Access or Revoke Access to either grant or revoke access for those employees.

Check out these articles to learn more:

Stay in touch with me if you need further assistance.

P
PhillBAuthor
April 23, 2020

Hi Mary,

 

Thanks very much for the help.  We don't particularly need employees to have access, it just seemed that the emails got sent out by default when setting them up in advanced payroll.  What I don't understand if if it matters that we can't login to review/authorise the employees responses, or if we do need to authorise them how we log in.  Once the employee completes their details we then get sent an email to click on a link to authorise the submitted details, but clicking on the link goes to a YourPayroll login which we don't have login details for (it doesn't accept our normal Quickbooks online login details).

 

Thanks for any thoughts on why we can't log in to this portal (I have no idea if "YourPayroll" is just another name for QB advanced payroll or a different product, the url appears to be Australian where as we're in the UK?) and if we can complete payroll setup without being able to authorise the employees submissions?

 

Thanks,

 

Phill.

M
Mark_R
April 23, 2020

I appreciate you getting back to us, @PhillB.

 

You can review/authorise your employees' submissions by enabling the WorkZone app and manage your employees from there. Let me guide you through the process.

 

First off, you'll have to download the WorkZone app from the App Store or Google Play store and create your own login credentials. 

 

Your employees need portal access to use WorkZone and when it's installed, they'll be prompted to enter their email address (the one linked to the portal) and password. And they need to create 4-digits quick access PIN which they will need to enter each time they open the app.

 

Once the Clock in/out feature is now available within the WorkZone app, you'll have to enable this in the business portal in order for it to be available for employees to use from their smartphones. Here's how:

 

  1. Go to Payroll Settings, select Employee Portal Settings.
  2. Select Employees can clock in/out using WorkZone.
  3. Set the sub-settings to determine the employee workflow when clocking in & out.
  • Capture employee photo when clocking in/out
  • Allow employees to select a higher classification when clocking in
  • Allow employees to apply rostered start/finish times when clocking in/out (you then set the parameters for this)
  • Send employee reminder notifications (you then set the parameters for this)

    4. Click Save once finished.

 

I've got you an article you can read for more details: WorkZone for QuickBooks Online Advanced Payroll.

 

Just in case you want to learn more about Running final payroll 2019/2020, feel free to check out this article for more guidance: Running final payroll 2019/2020 in QuickBooks Online Advanced Payroll.

 

Please keep in touch if there's anything else I can do to help you succeed with QuickBooks. I've got your back. Have a great day!

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