How do you delete a pay schedule in QB online? I had a employee on a weekly schedule who has since left employment so don't want to run a payroll?

Hi @keith73,

Welcome to the Community. I'm here to help you delete a pay schedule in QuickBooks Online.

You can view all pay schedules you've created under the Pay Run Settings of your account. From this section, you have the option to delete them from the system.

Please note you can only delete a pay schedule you haven't used to pay employees. You'll know if you can delete it if the bin icon displays grey colour instead of red.

QuickBooks designed this to avoid issues with that payroll data and not affect ongoing reports by a pay schedule. If you only have one employee using the schedule, you can delete it by following these steps:

1. Click the Gear icon in the upper-right corner.
2. Select Payroll settings under Your Company.
3. Choose Pay Schedules below Pay Run Settings.
4. Find the pay schedule.
5. Click the red bin icon to delete it. 

For an inactive employee with old payslips in the account, I recommend changing the status in the profile. You can change it from Active to Leaver to show that the employee is no longer with your business and to hide the name when creating payslips. For more details about the process, check out this page: Employee P45 in QuickBooks Online.

I've also attached an article you can use to learn how to delete an employee you have created a payslip in QuickBooks: Managing an employee status in QuickBooks Online.

Drop me a comment below if you have any other questions about running payroll in the Online version. I'll be happy to help you some more.