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Marchant Associates
April 20, 2020
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I am running QB online basic payroll and want to change all my employees to a Monthly pay schedule f

  • April 20, 2020
  • 1 reply
  • 0 views

How do I change my employees to a Monthly Pay Schedule for 2020/2021.

I have successfully created a New Schedule, but cannot add anyone to it !

This will be the first pay run in the new tax year so it should ignore last years weekly runs ?

Do I have to upgrade to 'Advanced' to be able to do this basic function !

Best answer by Ashleigh1

Hello Marchant Associates, 

 

So the error that you are seeing is right, an employee can only be associated with 1 payrun on Standard payroll ever, there is no way to change this, you can either recreate all the employees again, but they will all receive new payroll ID numbers (not an issue at the start of the year). Or you can migrate to Advanced payroll and set it all up on there if it is something you are more interested in.

 

 

 

1 reply

Angelyn_T
Angelyn_T
April 20, 2020

Thank you for taking the time to reach out to us here on the Community page, @Marchant Associates.

 

You can update your employees' pay schedule by going to the Pay schedule section of the employees' information.

 

Here's how:

 

  1. Log in to your QuickBooks Online account, then click on Employees at the left pane.
  2. Select Employees next to Payroll.
  3. Click the employee's name from the result.
  4. Scroll down to the Pay schedule section and click on the pencil icon at the upper-right corner of the box.
  5. Choose a schedule from there, or click on the Add a pay schedule button if you wish to add a new schedule.
  6. Tap on the Save pay schedule button to record the changes.

For additional reference about managing payroll schedules, skim through these articles:

 

 

Reach out to me if there's anything you need assistance with. I'm a few clicks away to help. Have a good day!

M
Marchant AssociatesAuthor
April 21, 2020

Hi Angela

Thanks -but I have tried all that. The option to change an employee to a new schedule is Greyed out with a warning message saying that you cannot change to a new schedule once you have started paying them on a previous one !

The client paid all staff weekly throughout 2019/20, but has not run any weekly pay for 2020/21. 

The only solution I can see is to set up all the employees again, but attach them to the new Monthly schedule i have already created.

I will add a screenshot of the problem if that's ok ?

Cheers

A
Ashleigh1Answer
April 21, 2020

Hello Marchant Associates, 

 

So the error that you are seeing is right, an employee can only be associated with 1 payrun on Standard payroll ever, there is no way to change this, you can either recreate all the employees again, but they will all receive new payroll ID numbers (not an issue at the start of the year). Or you can migrate to Advanced payroll and set it all up on there if it is something you are more interested in.

 

 

 

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