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rusti2662
April 22, 2020
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I have processed a p45 for an employee, is there a way to reverse this?

  • April 22, 2020
  • 1 reply
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Best answer by GlinetteC

Welcome to the Community, rusti2662.

 

We're unable to reverse this an employee being marked as a leaver once you've already submitted the FPS for this pay run to HMRC. However, if it's not yet submitted, we can undo the payroll, remove the leaving date, and then re-run it.

 

To rollback payroll on Paysuite:

 

  1. Go to the Employees menu.
  2. From the Run Payroll drop-down menu, select Payroll Settings.
  3. Select the Pay Calendar tab.
  4. In the Action column, select Rollback from the drop-down menu for the payroll you'd like to roll back.
  5. Select the confirmation checkbox, and then select Confirm and Rollback.

For Standard Payroll:

 

  1. Go to the Employees menu and select Payroll.
  2. In the Payroll History section, select the period.
  3. Select Delete.

For Advanced Payroll:

 

  1. Click on the required pay run in the Pay Runs screen.
  2. Click on Pay Run Actions, then choose Unlock.
  3. In the dialogue that drops down, enter the reason for unlocking the data and click OK.
  4. Edit, update the payroll and then finalise it once again.

 

Once done, we can re-run the payroll for employees and make your changes.

 

I have here articles you can refer on submitting FPS to HMRC for your reference:

 


Please let me know if you have any other payroll concerns. I'll be around to help.

1 reply

G
GlinetteCAnswer
April 22, 2020

Welcome to the Community, rusti2662.

 

We're unable to reverse this an employee being marked as a leaver once you've already submitted the FPS for this pay run to HMRC. However, if it's not yet submitted, we can undo the payroll, remove the leaving date, and then re-run it.

 

To rollback payroll on Paysuite:

 

  1. Go to the Employees menu.
  2. From the Run Payroll drop-down menu, select Payroll Settings.
  3. Select the Pay Calendar tab.
  4. In the Action column, select Rollback from the drop-down menu for the payroll you'd like to roll back.
  5. Select the confirmation checkbox, and then select Confirm and Rollback.

For Standard Payroll:

 

  1. Go to the Employees menu and select Payroll.
  2. In the Payroll History section, select the period.
  3. Select Delete.

For Advanced Payroll:

 

  1. Click on the required pay run in the Pay Runs screen.
  2. Click on Pay Run Actions, then choose Unlock.
  3. In the dialogue that drops down, enter the reason for unlocking the data and click OK.
  4. Edit, update the payroll and then finalise it once again.

 

Once done, we can re-run the payroll for employees and make your changes.

 

I have here articles you can refer on submitting FPS to HMRC for your reference:

 


Please let me know if you have any other payroll concerns. I'll be around to help.

    1
    123145902286499
    April 30, 2020

    Slightly different scenario

    I need to go back into a pay run and mark someone as a leaver and raise their P45.

    I can see how to unlock it, but am worried about the FPS update.

    How do I resubmit an update of this to FPS. HMRC?

     

    Thanks

     

    MJoy_D
    MJoy_D
    April 30, 2020

    Hello, @123145902286499. 

     

    You can delete the pay run and then recreate and set the correct figures. Once done, amounts from your FPS to HMRC will be updated.

     

    Since you've already unlocked it, you can now proceed and delete the Pay Run: 

     

    1. Go to that pay period.
    2. Click the red Delete Pay Run button.
    3. In the dialogue that drops down, confirm by clicking the blue delete button.

     

    Check this article for more information: Delete a Pay Run in QuickBooks Online Advanced Payroll. 

     

    Let me know if there's anything that you need. I'm always here to assist. 

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