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swcrltd
November 28, 2022
Question

Part Salary and Part SMP Payment on Advanced Payroll

  • November 28, 2022
  • 1 reply
  • 0 views

I have a member of staff who is going on maternity leave in a couple weeks. They are currently on Salary payment.  Next month they will be working, half on salary and half as SMP. I can not get the Pay run to read correctly. It currently only seems to allow for SMP. The Salary is there but as expected it minus' it off to account for the SMP. 

I know this isnt the first person to do the same with maternity leave etc, but i cant seem to get it work correctly. This is the first time we have had to do SMP so its all new to the company.

 

Can someone help me to correct the error and to pay the employee for the 12 days normal work and the remaining as SMP?! 

1 reply

DivinaMercy_N
DivinaMercy_N
November 28, 2022

Hello there, @swcrltd. I'm here to help you correctly set up the Statutory Maternity Pay (SMP) in QuickBooks Online (QBO). 

 

In QBO, you have to ensure that you select the correct start date when the SMP will begin. Let me guide you on how:

 

  1. In your QBO account, select Payroll and click Employees.
  2. Then, select the name of the employee and choose Statutory Payments. Click Add.
  3. In the dropdown choose Statutory Maternity Leave.
  4. From there, enter the Start date and Baby due date. You'll see the Average weekly earnings, select Override to edit it.
  5. There's a message that will appear if an employee is eligible for SMP, just click the View log to see the info.
  6. If required, modify the Weeks payable. Then, if applicable input the Weeks already paid.
  7. Ensure to select the correct Calculation type (Weekly payments or Align with pay period).
  8. Click Offset SMP if you want to offset against basic pay. If not selected, only the statutory payment will be made.
  9. You'll see the table shows the SMP due and the Status. Then, under Advanced settings, choose the applicable options.
  10. Just click the Add option under Attachments, to upload documents. When finished, select Save.

 

For reference, please check this article: Statutory Maternity Pay (SMP) in QuickBooks Online Advanced Payroll. 

 

I've also attached this helpful resource that you can access to have a guide in running payroll reports: View reports in QuickBooks Online Advanced Payroll. 

 

I'm always around the corner to provide additional help. Feel free to post back here. Have a good day ahead. 

S
swcrltdAuthor
November 29, 2022

Hi Divina_N 

 

Thanks for reply - i have completed all this now, i hadnt clicked offset SMP. 

However the Pay run still isnt correct as it is showing 
SMP given

then SMP same amount from above deducted. 

Then the normal Salary - so the employee is getting the same as if she was working all the way through. But this is incorrect. 
For example: 

SMP is say £100 

Then it Minus £100 SMP 

Then Salary @ £1000 
End amount is still £1000. which it shouldnt be

G
GeorgiaC
November 29, 2022

Hi swcrltd, thanks for getting back to us - did you exclude and then re-importe the employee to the draft pay run after changing the offset SMP setting? This will allow any changes on the system to be taken into effect. 🙂

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