Questions regarding annual leave accruals and carry over
I have multiple questions regarding annual leave and carry over, as we have an odd set up in our company with all employees paid monthly, but using 3 different schedules. Some are paid in-month (January hours paid in January pay run), some are paid cross-month (22nd month to 21st next month) and some are paid a month in arrears (December hours paid in January pay run).
Currently our annual leave is set to not allow any leave to be carried over; as we have part time and full time staff we find it easier to put the leave on manually as a separate category for tracking rather than setting a limit based on full time hours for carry forward and then manually correct it for any part time staff.
1. Those who are paid in January for December's hours have annual leave accrue. However - with the leave year starting on 1st Jan, any accrued leave not taken gets zeroed out. Does this mean that the leave accrued for December will be immediately zeroed out? I assume that if this is the case, we will see the figure for the accrued leave so that we can manually add it back in.
2. If it isn't wiped out immediately, will it get wiped out in February's pay run?
3. So far it looks like those paid for December in January, if they get their leave accrued in advance, do not see their balance for the new year until February's pay run. As we pay at the end of the month this means it is two months into the year before their leave balance is shown accurately. Is there any way round this?
4. Most people are paid for a cross-month period (e.g. 22nd Dec to 21st Jan) - what happens to annual leave accrued on these hours? Do any hours accrued between 22nd Dec and 31st Dec get wiped straight off?
5. What happens if someone is on a negative leave balance at the end of the year? (e.g. if they are paid for December hours in January, they may need to take leave in December based on knowing they will accrue for it in the next pay run - this means they may have a balance of e.g. 0.5 hours at the end of the year, but in the next pay run their hours accrued will make this right - if their accrual is not immediately zeroed out as above)
6. What happens if someone's balance would still be negative after the pay run which resets balances? E.g. if they get to January pay run with a balance of -1.5 hours, is this wiped out the same way that a positive balance is, or does it get taken out of their new balance (whether accrued in advance or not)?
I cannot find answers to these in any of the articles so far - any assistance would be gratefully received. I appreciate that our setup is strange, but we are still expectant that QuickBooks will be able to help us find a way round that does not involve us going back to spreadsheets to track leave!