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jmg85
December 12, 2024
Question

How can I add multiple VAT numbers (Spain, Germany, France, and Italy) in QuickBooks Online?

  • December 12, 2024
  • 1 reply
  • 0 views

Hello everyone,

I have a limited liability company (S.L.) in Spain that operates in e-commerce (selling decorative products), and I’m using QuickBooks Online to manage my accounting. I need to set up multiple VAT numbers to comply with the tax regulations of different EU countries. Here is my context:

  1. Operations and requirements:

    • National VAT in Spain (21%).
    • Intracommunity VAT exemption for sales to businesses with valid EU VAT numbers (Modelo 349).
    • One-Stop Shop (OSS) for intracommunity sales to individual consumers.
    • Exports outside the EU (VAT exempt).
    • VAT registered in Germany (MwSt 19%), France (TVA 20%), and Italy (IVA 22%), which I need to apply automatically based on the destination country.

  2. My issue:

    • I can't find a clear way to add and manage multiple VAT numbers in QuickBooks Online, one for each EU country where I'm registered.
    • Additionally, I want to ensure that sales are properly recorded with the correct VAT (or as exempt) based on the tax rules.

  3. My question:

    • How can I add multiple VAT numbers in QuickBooks Online (one for each country: Spain, Germany, France, Italy)?
    • Is there any way to configure the One-Stop Shop (OSS) or simplify this process for intracommunity sales?

I would really appreciate any help or advice! If anyone has experience managing international VAT in QuickBooks Online, your guidance would be invaluable.

Thank you in advance!

 

1 reply

R
RoseJillB
December 12, 2024

Hi there, @jmg85.

 

I appreciate the details you've provided concerning setting up multiple VAT numbers in QuickBooks Online (QBO). However, please know that this option is not available in QBO as well as configuring your One-Stop Shop (OSS). The application can only be set to one VAT number based on its region.

 

What we can do in the application is to create custom rates specific to the region and manually select them to associate with your transactions.

 

I also recommend looking for a third-party application that suits your needs for managing multiple VAT numbers and handling intracommunity sales. I’ll show you two ways to find an app. First, you can check out this website: QuickBooks Apps Store. Alternatively, you can follow the steps below within your QBO account:

 

  1. Log in to QBO Company as an admin.
  2. Navigate your cursor to the Apps menu located from the left navigation pane.
  3. Then, select Find Apps. You will be routed to the Apps window, where you can see an application that supports QBO integration.
  4. Start looking for similar apps or if you have something in mind, locate this by typing the application's name on the search bar.

 

Then, follow the on-screen instructions to connect this app to your QBO. For further guidelines with the integration, you may reach out to third-party app support.

 

You can also use location tracking in QuickBooks Online (QBO) to categorise data from various locations, offices, regions, outlets, or departments within the same company. This feature allows you to view all payments for a specific location and deposit them as a group.

 

Please do not hesitate to get in touch if you have additional questions about managing sales taxes in QuickBooks. The Community always has your back. Take care!

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