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R
R K
September 17, 2024
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Can Payroll be run without the Time Update?

  • September 17, 2024
  • 1 reply
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I have issues every payroll with 1 or 2 employees who need to add more descriptions on their time sheets.   All of the employees but 1 are Salary/Exempt employees.  Is it possible to handle this:

1.  One potential solution is to update the approved Time hours to Payroll and process the payroll for everyone, excluding the unapproved hours for the 1 or 2 employees with incomplete time sheets.  This would result in the affected employee receiving 80 hrs. on his paycheck regardless.

2.  Or is it possible to approve all employees with that employee but enable him to go in and edit the last payroll and then update the previous payroll again with only his time checked?

 

I aim to run payroll earlier in the day instead of up to the last minute.  Thank you, RK

 

Best answer by Rasa-LilaM

After running the payroll, employees and administrators will be unable to add any details regarding hours worked, R K. In case you need to amend any information, we advise you to contact our Payroll Support Team for corrections.

 

If you haven't processed payroll yet, let's unapprove the time logged in your QuickBooks Online (QBO) account. This action will unlock all hours from the current date back to the dates shown in the report. Doing this will help avoid duplicates and maintain an organized record.

 

Here's how:

  1. Navigate to the Time menu on the left panel of your company and select Time entries to open the Time screen.
  2. From there, filter the information to display the time data and employee's name.
  3. Click the Unapprove link and select Unapprove and unlock time option to confirm the action.

Next, unapprove or reject the time entries in QuickBooks Time so that the employee can add more information. Browse through this article for detailed instructions: Approve, unapprove, and reject timesheets for QuickBooks Time. Then proceed directly to the Unapprove or reject timesheets section.

 

Regarding your other inquiries, the emails serve as notifications that someone has addressed your concern. To reply, you'll need to log in to the Community.

 

With QuickBooks Online, you can set up breaks to log their breaks and add time off timesheets as needed. If you wish to get the list of the various reports available in QuickBooks Time and know how each one can help your business, click this link: Learn about QuickBooks Time reports.

 

Don't hesitate to visit the Community again if you have additional questions or concerns about your time data and payroll. We'll get back to you and provide the help you need.

1 reply

H
Heide DC
September 17, 2024

Yes, you can run payroll without updating time, R K. However, if you're running payroll without time update, it might cause over/underpayment discrepancies in the employee working hours.

 

In your case, you can un-approve the logged-in time on your QBO account when processing your payroll. By doing this, you can unlock all hours of the dates shown in the report, which will help eliminate the same records.

 

Also, it’s better to ensure all records are up-to-date before processing payroll to get an accurate record of hours worked by employees.

 

You can also visit this article to learn how to manage your employees in QuickBooks Online Payroll: Set up and track time off in payroll.

 

Additionally, you can check this article to export your QBO Payroll data to QBO: Export your payroll data into QuickBooks.

 

I'm all ears for any other queries in the comment section regarding running your payroll reports.

R
R KAuthor
September 19, 2024

Of course, updating all the hours before running payroll is ideal. I'm looking for a workaround. Could an employee go to TIME and add details to his hours after they are updated on the payroll? Would it be possible for an admin to open the date on which he wants to add more details only from the previous pay period?  

 

He is not changing his hours, just the notes.  99.9% of my client's employees are Exempt Salary and will be paid 80 hours regardless.

 

I had not asked this question clearly in my first post.

 

(note to QBO:  Some times I receive emails that from the community addressed to me - RK.  Should I reply them?)

Thanks,  RK

 

R
Rasa-LilaMAnswer
September 19, 2024

After running the payroll, employees and administrators will be unable to add any details regarding hours worked, R K. In case you need to amend any information, we advise you to contact our Payroll Support Team for corrections.

 

If you haven't processed payroll yet, let's unapprove the time logged in your QuickBooks Online (QBO) account. This action will unlock all hours from the current date back to the dates shown in the report. Doing this will help avoid duplicates and maintain an organized record.

 

Here's how:

  1. Navigate to the Time menu on the left panel of your company and select Time entries to open the Time screen.
  2. From there, filter the information to display the time data and employee's name.
  3. Click the Unapprove link and select Unapprove and unlock time option to confirm the action.

Next, unapprove or reject the time entries in QuickBooks Time so that the employee can add more information. Browse through this article for detailed instructions: Approve, unapprove, and reject timesheets for QuickBooks Time. Then proceed directly to the Unapprove or reject timesheets section.

 

Regarding your other inquiries, the emails serve as notifications that someone has addressed your concern. To reply, you'll need to log in to the Community.

 

With QuickBooks Online, you can set up breaks to log their breaks and add time off timesheets as needed. If you wish to get the list of the various reports available in QuickBooks Time and know how each one can help your business, click this link: Learn about QuickBooks Time reports.

 

Don't hesitate to visit the Community again if you have additional questions or concerns about your time data and payroll. We'll get back to you and provide the help you need.

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