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KarenR65
Jul 14, 2021 1:32 PM UTC
Question

How to add billable rate to employee

After I am finished approving timesheets for the employees I need to do an invoice to the customer for their time but I have to manually enter the billable rate that we charged for each employees time entry. How can I enter the rate we charge out for each employee so it remains for future invoices?

12 replies

RCV
Jul 14, 2021 3:08 PM UTC

Let me help you add the billable rate to the employee, KarenR65. 

 

We can create a new transaction from within projects and add billable rates to employees. Here's how: 

  1. Go to Projects.
  2. Select your project.
  3. Tap Add to project to create a new transaction.
  4. Select Time.
  5. Fill out details for the transaction like you normally would.
  6. Press Save and close.

Once you've set up an hourly cost rate for your employees from the Project page, the rate will show when you start to track time. From there, you can edit the Cost rate (/hr) and enter the Billable (/hr) amount. Just to make sure the information will show on the Project, please select the Customer/project name and enter other necessary information. To modify the billable rates for an existing employee in QuickBooks, just follow the steps below: 

  1. Go to the Projects. 
  2. Select the Customer. Then open the transactions. 
  3. Under Time Activity. Modify the Billable(/hr) and Time. 
  4. Press Save and close.

To learn more about this one, see the Set up and create projects in the QuickBooks Online article. For more details about hourly cost rate, check out these articles: 

 

You can always update us on how you get on after trying the steps as I want to ensure this is resolved for you. Just leave a comment below and I'll be here to answer them. You have a good one. 

karenr1965
Jul 16, 2021 10:14 AM UTC

Will this method also work for Quickbooks Time? When timesheets are being approved, I have to manually enter the billable rate for each entry.

    Candice C
    Candice C
    Jul 16, 2021 2:56 PM UTC

    Good morning, @karenr1965. 

     

    Allow me to step in and give you some more information to help answer your question about billable rates in QuickBooks Time. 

     

     I can see how beneficial this would be for your business. Because of how the integration is built, all of the rates are set up in QuickBooks Online (QBO). In QB Time, you're able to mark timesheets as billable through the custom field settings so that they wind up in your invoices, etc. 

     

    I believe this thread from another customer is related to your question. Take a look at some information about billable rates with QBO and QB Time: Employee billable rates. 

     

    I've got your back if there's anything else I can help with QuickBooks. I want to make sure you're all set. Keep safe!

    NB32
    Nov 9, 2022 2:32 PM UTC

    Hi, we are having the same problem with billable rates as per below, 

    "After I am finished approving timesheets for the employees I need to do an invoice to the customer for their time but I have to manually enter the billable rate that we charged for each employees time entry. How can I enter the rate we charge out for each employee so it remains for future invoices?"

     

    Is there any way we can set the billable rate p/h for each employee so that it auto-populates in the project and an invoice can be created. At the moment it looks like we have to go into each employee for every day and enter manually which is ridiculous.

      Bryan_M
      Bryan_M
      Nov 9, 2022 4:35 PM UTC

      Hi, @NB32.

       

      Currently, entering employee rates that will remain for future invoices as well as the auto-populate feature is unavailable. You need to enter each employee's billable rate per hour manually and everytime you make an invoice.

       

      In the meantime, you can send feedback to our software engineers. 

       

      Here's how to submit feedback:

       

      1. Go to the Gear icon.

      2. Below the Profile, click Feedback.

      3. Enter your suggestion.
      4. Click "Next."

       

      To stay in the loop, you can check the QuickBooks Online Blog for new features and product updates.

       

      To learn more about cashflows and how they determine your profits, you can read through this article: What are pay rates, cost rates, and billable rates?

       

      If you have more questions about employee billable rates, keep me posted. I'll be willing to help. Keep safe.

      cmcgrath2014
      May 17, 2023 8:10 PM UTC

      Can i just say how ridiculous this product is in just about every way? It's an absolute miracle you have any customers or success at all. What a joke. Not available to have Billable rates that persist. Why have the software at all? 

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