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L
lisa-2i-t-com
April 4, 2025
Question

Time type creation

  • April 4, 2025
  • 1 reply
  • 0 views

Is there a way to create a time type that records the time entry to the project, but doesn't add the $$s to the project? But instead records that time type to overhead? Thx!

1 reply

T
TrixieD
April 4, 2025

Yes, we can manage time type and records the time entry to the project without including any $$ amount, @lisa-2i-t-com. Let me share the details.

To ensure that the $$ will not be added, you can simply leave the cost rate field as it is. By doing so, it will not show.

 

Additionally, could you please clarify what you mean by 'overhead'? As I want to ensure I got it correctly to provide you with accurate guidance. Any further details you could provide would be very helpful.

 

Moreover, you can add existing invoices to projects in QuickBooks Online to efficiently manage both paid and unpaid invoices within projects.

If you have any additional concerns, please feel free to get back to us at any time. Our primary objective in the Community is offering you the crucial support you need.

 

L
lisa-2i-t-comAuthor
April 4, 2025

When I pick the employee to add the single time entry for, it defaults to his cost rate. Is there a way to change that if a certain time type is picked?

 

Additionally, could you please clarify what you mean by 'overhead'? <~~ Just want to make sure that it's not coded to cost of goods sold, but that we can track it and still pay the employee correctly.

H
Heide DC
April 5, 2025

Yes, Lisa, you can override the default cost rate when adding a single-time activity for an employee. Let me walk you through the process for doing this.

 

To begin with, if you want to record time entries for specific activities without being influenced by the default cost rate associated with the selected time type, we can hide that field. This way, it won't interfere with your cost tracking, such as for overhead or the cost of goods sold, ensuring the employee is compensated accurately.

 

Here’s how to hide the Cost rate field:

 

  1. Log into QuickBooks Online.
  2. Select + New and click Single time activity in the Team section.
  3. On the Single-day entry page, click the small Gear icon.
  4. Untick the checkbox for the Cost rate field to hide it.
  5. Click Save settings to apply the changes.

 

 

Consider using QuickBooks Payroll to elevate your payroll management. Its time-tracking tools and quicker direct deposit options could transform the way your business operates.

 

Additionally, you can monitor the total hours worked by your employee or vendor each week, refer to this helpful article: Enter a weekly timesheet in QuickBooks Online.

 

If you have other concerns regarding the default cost rate for time entries and clarifying the proper tracking in QuickBooks Online. You can always reach us anytime.

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