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dan01hart@gmail.
January 20, 2021
Solved

I travel a lot with business and have receipts in different currency. How do i add these to expenses when it shows as GBP on my statements?

  • January 20, 2021
  • 2 replies
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Original commenter did not share additional details
    Best answer by payment after leaving

    Thank you for the update.

    I am going to describe these issues one post at a time to avoid confusion (probably down to my newness to QBO).

    The first one is uploading receipt into QBO - I have attached images below to illustrate the issue:

     

    1. Upload a receipt with a USD currency - the Grammarly Receipt is clearly marked as 69.97 USD 

    2. Once uploaded into QBO it appears the currency has not been recognised and has been changed to GBP - please see the attached image showing the newly uploaded Grammarly Receipt that is now in GBP

     

    I hope you can appreciate how confusing this is?

     

    John


    Hi Mulster At the present time you're only able to upload receipts in GBP, there is no functionality to upload in different currencies. We'll submit a product enhancement request to our developers for their consideration and encourage you to leave feedback from within the product.

    2 replies

    A
    Ashleigh1
    January 20, 2021

    Hello Dan01hart@gmail. 

     

    Welcome to the Community page, 

     

    So you can have multi-currency suppliers and you can create an expense as normal so show this. 

     

    So create a multi-currency supplier, then go to create an expense and select this new multi-currency supplier and post to the GBP account, you need to ensure the exchange rate is correct, make sure the date on the expense is accurate and then you can attach the receipt to the expense as an attachment at the bottom and save it. 

    M
    Mulster
    March 7, 2021

    While your response is helpful, it does not explain why all receipt are added in GBP - which is hugely confusing, why there’s no ability to adjust the currency when uploading receipts, and why the auto matching receipts does not work with multiple currencies. 

    Please can you provide some further and more detailed insights into receipts and multiple currencies, as half our receipts are in different currencies, and this is something that seems poorly supported by QB at the moment. 

    Any help would be grateful appreciated!

    C
    Charies_M
    March 7, 2021

    I'm here to share clarifications about your concern, Mulster.

     

    In QuickBooks Online (QBO), the scanned receipts will show as GBP if your home currency is set in British pound sterling (GBP) when you turn on the multi-currency feature.

     

    Since QuickBooks recognizes only one home currency for receipts, you'll have to set up a multi-currency supplier and use it when creating an expense. Then, you can manually match them with the receipts.

     

    Before doing so, make sure to turn on your multi-currency feature.

     

    Here's how:

     

    1. Go to the Gear icon. Select Account and Settings.
    2. Choose Advanced.
    3. Click Edit in the Currency section and choose your Home Currency.
    4. Select the Multicurrency checkbox and confirm that you understand that you can't undo this option.
    5. Hit Save and close.

    For more information about this whole process, check this article: How to turn on Multicurrency and add or delete currencies.

     

    Then you can multi-currency supplier. I'll show you how below:

    1. Go to Expenses and choose Suppliers.
    2. Click New Supplier.
    3. Fill in the Supplier Information including the section for "I pay this supplier with" and "Default expense account".
    4. Click Save.

    Once done, you can create an Expense for this multi-currency supplier. Just go to the +New icon and select Expense.

     

    To give you more insights with multi-currency in QuickBooks, please refer to these links:

    I'm always here to help if you have any other questions while working with currencies. Stay safe and have a great rest of the day!

    A
    Ashleigh1
    June 23, 2023
    This post has been deleted.

    Hello Martinedilone, there is no functionality to upload in different currencies, the receipt capturing does not support multi currencies.The receipt capture feature only supports home currency gbp, it's a relatively new feature in QuickBooks. But you can add the receipt as an attachment to the transaction once it has already been added in qbo. You could see if there is a 3rd party app that integrates with QuickBooks that can do this otherwise you can leave feedback from the main cog wheel> feedback. 

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