Skip to main content
foxjenningscullen
Jun 16, 2023 10:06 AM UTC
Question

Is there a quick way to run the the last financial year trial balance? We accountants refer to this report A LOT. Currently it takes about 7 steps each time to get there.

Currently I think you have to go to Reports, Trial Balance, then scroll up to the options, click the pulldown "Report period" menu, find "Last Financial Year", then click "Run Report".

Personally I use this as a gateway to access breakdowns of individual nominal accounts for that period. So a shortcut would be a real time saver.

4 replies

GeorgiaC
Jun 16, 2023 1:48 PM UTC

Hello foxjenningscullen

 

Thanks for posting on the Community.

 

There's no short-cut to running a TB for the last FY, however, you may find it easier to save the report customisation (after running the report, click the green save customisation button). You'll then be able to access this simply by going to reports > custom reports > select the report from list. 

foxjenningscullenAuthor
Jun 22, 2023 12:03 PM UTC

Hi Georgia

 

I just noticed in Accountant Tools -> Tools -> Report Options there is an option for "Report and Tool Defaults" where you can enter a default period.  What does this do?

 

It would seem to be just what the doctor ordered but I cannot get the changes to actually take effect, at least on the Trial Balance.

GeorgiaC
Jun 22, 2023 2:21 PM UTC

Hi foxjenningscullen, this feature allows you to set a default date range for viewing clients' company files.

 

When you open their company file, QuickBooks automatically sets reports and tools to the default date range. This only changes your view of things, not what your client sees. To do this:

 

1. In QBO Accountant, select GO TO QUICKBOOKS and then your client's company file.
2. Select Accountant Tools and then Reports options.
3. Select a time period in the Date field and date range in the From and To fields. You can also set the accounting method in the Basis field.

 

It's worth noting however that the TB will always run for a full financial year period that starts on the first day of 1 month (the month selected as the first month of the FY in the settings of the clients account: cog > accounts & settings > advanced > accounting). 

Terms & ConditionsAccessibility statement