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ABHandshake
December 23, 2023
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1 invoice for costs related to different fiscal years

  • December 23, 2023
  • 1 reply
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Hi! I have one invoice for costs related to different fiscal years. How can I record it into my books? Thanks

Best answer by IrizA

Hi there, ABHandshake. I've got some information regarding recording your invoice for costs known as bills.

 

In QuickBooks, there's a way of recording your bills that relate to the other fiscal years. 

 

If you happen to receive a bill, you'll have to record it by entering the date, setting the terms of your bill, and entering the amount. Know that this transaction will be reflected in your Accounts Payable (A/P) reports.

 

Here's how: 

 

  1. Go to +New.
  2. Under the Vendors column, select Bill.
  3. Fill out the necessary fields such as Vendor, Terms, Bill date, Due date, Bill no., Permit no., Category, and Amount.  
  4. Click Save. 

 

If you already have an existing bill and want to pay it for the next fiscal year, you'll have to record it as a pay bill. 

 

Here's how: 

 

  1. Go to +New.
  2. Under the Vendors column, select Pay Bills.
  3. Fill out the necessary fields such as Payment account, Payment date, and Payment. 
  4. Click Save. 

 

In addition, when it comes to recording or managing your data, it's best to consult with your accountant so that they'll be able to account it accurately.

 

For more details about recording your bill in QuickBooks, see this material: Enter bills and record bill payments in QuickBooks Online.

 

You can also run a report after recording your data in QuickBooks. 

 

If you have other questions regarding bills or need some assistance, please let me know by leaving a comment below. 

1 reply

I
IrizAAnswer
December 23, 2023

Hi there, ABHandshake. I've got some information regarding recording your invoice for costs known as bills.

 

In QuickBooks, there's a way of recording your bills that relate to the other fiscal years. 

 

If you happen to receive a bill, you'll have to record it by entering the date, setting the terms of your bill, and entering the amount. Know that this transaction will be reflected in your Accounts Payable (A/P) reports.

 

Here's how: 

 

  1. Go to +New.
  2. Under the Vendors column, select Bill.
  3. Fill out the necessary fields such as Vendor, Terms, Bill date, Due date, Bill no., Permit no., Category, and Amount.  
  4. Click Save. 

 

If you already have an existing bill and want to pay it for the next fiscal year, you'll have to record it as a pay bill. 

 

Here's how: 

 

  1. Go to +New.
  2. Under the Vendors column, select Pay Bills.
  3. Fill out the necessary fields such as Payment account, Payment date, and Payment. 
  4. Click Save. 

 

In addition, when it comes to recording or managing your data, it's best to consult with your accountant so that they'll be able to account it accurately.

 

For more details about recording your bill in QuickBooks, see this material: Enter bills and record bill payments in QuickBooks Online.

 

You can also run a report after recording your data in QuickBooks. 

 

If you have other questions regarding bills or need some assistance, please let me know by leaving a comment below. 

    A
    ABHandshakeAuthor
    December 24, 2023

    Hi Iriz,

    Thank you for your support. Could you please also advise how to handle a subscription bill with an issue date Dec 23, 2023 for the billing period of Dec 23, 2023  - Jan 23, 2024 where I would like to split the costs between 2023 and 2024 accordingly? The payment is made by a credit card on the date of billing.

    Thank you

      G
      GebelAlainaM
      December 24, 2023

      You're welcome, and thanks for getting back to the thread, @ABHandshake.

       

      It's always our priority to provide good service to our customers. Let me share more details about your subscription bill.

       

      To handle the subscription bill that you want to split the costs between 2023 and 2024 accordingly, you can make a partial payment that is dated differently.

       

      Here's how:

       

      1. Go to the Expenses menu and click Vendors.
      2. Select Pay Bills.
      3. Choose the bank account you used to pay the bill.
      4. Click the bill and change the amount under the PAYMENT field.
      5. Then, Save and close.

       

      You can check out this article for more details about tracking bills and recording payments: Enter and manage bills and bill payments in QuickBooks Online.

       

      Additionally, visit this article to help you track and manage your expenses in QuickBooks: Enter Expenses, Pay Bills, Write Checks, and Add Suppliers.

       

      Any additional information about your concern is much appreciated. I'm always here to assist you. Happy Holidays! 

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