Accept payment with invoice

I can be of assistance to you in accepting payments in QuickBooks Online (QBO), @topnotchnation. This way, we can log those amounts on your company file and keep your financial records accurate.

To ensure we're on the same page, are you recording them manually? Do you need guidance about it? If so, please follow the steps below to record payments against an invoice. That way, we can link them both and balance your accounts.

Here's how:

1. Click the + New icon and select Receive Payments.
2. Select a Customer from the dropdown and choose a Payment method.
3. In the Deposit to dropdown, select the account where you want to put the payment to.
4. Mark checked the invoices you're recording the payment for under the Outstanding Transactions.
5. Enter the Reference no. and add a Memo if needed to share additional details about the transaction.
6. Then, click Save and Close.

On the other hand, if you have QuickBooks Payments and want to know how it works for accepting customer payments, I'll share with you the right information to keep you guided. 

For QuickBooks Payments subscribers, this processes payments and automates steps for you. When customers decide to pay their balances, QuickBooks processes the payments and categorizes them.

To enable your customers to pay online via your QBO account, set up your company preferences accordingly. Next, assign your payment methods directly to the invoice. For detailed guidance, refer to Step 2 for setting up your QuickBooks Online account for online payments, and then move to Step 3 for processing payments in this article: Receive and process payments in QuickBooks Online with QuickBooks Payments.

Feel free if you have additional questions about logging payments into your company file. I'm just a post ahead to help you. Take care!