Accounts payable in General Journal
OK, long story but interesting (at least to me) as well:
I purchased a business for $110,000. I paid $100,000 cash from my personal bank account, and agreed to pay $10,000 in 6 months plus interest.
For the first transaction, since I had a little accounting knowledge, I created a General Journal entry, debiting "Business purchase valuation" for $110,000 and crediting "owner's equity" for $100,000 and crediting "accounts payable" for $10,000.
Then once a month, when I paid my monthly payments, I created a General journal entry, debiting "accounts payable", debiting "interest expense" and crediting "owner's equity" (I made 6 of these total from personal bank account).
I ended up paying a total interest of $74.
Now, my accounts payable shows a balance of $0, but when I go to reports and select company and financial and select standard balance sheet, I see a balance of -$74 in accounts payable.
Double clicking the report to investigate, I found out that QuickBooks appears to debit the accounts payable account for the total amount paid each time (sum of actual accounts payable amount + interest expense amount, which is equal to the owner's equity line)
After a lot of playing around, I found out that if I create a new "current liability account" and post everything to this new account instead of "accounts payable", the problem with the balance sheet goes away.
I know QuickBooks likes to handle accounts payable through "bills", but what am I missing here? Shouldn't the general journal entry have the same effect in the background any way? Is there some kind of "rule" that I'm not aware of in regards to the way accounts payable is handled in QuickBooks? Could this be a bug?
