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H
Hawkeye14
October 4, 2024
Question

add transactions to partner draw reports

  • October 4, 2024
  • 1 reply
  • 0 views

Hello.  Our memorized report for partner draws does not include all the transactions that are in the separate draw accounts.  I have QB Desktop Pro 2018, we are an auto repair business with two partners, and we use 4 types of partner draws:

 

1. bimonthly paper check

2. personal auto repairs

3. occasional company credit card purchases

4. occasional cash draws

 

For personal auto repairs, I will create an Invoice so that the transaction captures sales tax, and then create a Credit Memo that assigns it to a partner personal repair item, that assigns it to a partner draw account.

 

All 4 of these types of transactions are correctly listed in our individual partner draw accounts.  However, if I open the memorized partner draw report (that was automatically set up by QB), it lists only the transactions from categories 1 and 4.  I've played around with the settings for the report all morning, and can't figure out how to add #s 2 and 3 so the report will reflect what is actually in our individual draw accounts.  Any ideas?

1 reply

A
AdonL
October 4, 2024

We appreciate you reaching out with your concern, Hawkeye. Let's work together to include all your draw accounts on your reports in QuickBooks Desktop (QBDT) Pro.

 

Let's adjust your memorized reports to reflect what is on your individual draw accounts. Doing so will minimize the risk of missing vital details and ensure accurate records. I'd be happy to guide you through the steps below.

 

  1. Open your company file and navigate to Memorized Reports.
  2. Click the Customize Report button.
  3. Navigate to the Filters option.
  4. Choose Multiple accounts under the Account dropdown arrow.
  5. Under the Select Account tab, click on the account you want to add (#2. Personal auto repairs and #3. occasional company credit card purchases).
  6. Hit OK when done.

 

In addition, I've added, a screenshot below for your visual reference.

 

 

Moreover, you can generate and customize reports to access the most relevant information you need. These steps will help you assess your data and understand your business status.

 

I'm also adding this article to help you review the complete list of workflows and other vendor-related transactions: Accounts Payable workflows in QuickBooks Desktop. 

 

Including all partner draw accounts provides a clearer picture of the overall financial position of your business. Don't hesitate to ask if you need further support with reports in QBDT Pro. The Community is always available 24/7. Be safe!

H
Hawkeye14Author
October 4, 2024

Thank you for your reply, Adon L.  I've tried this, and I found two things happening.

 

1. Selecting an account to add to the filter resulted in replacing an account, rather than adding it to the list of accounts already being drawn from.  For example, that page for this memorized report pulls transactions from my partner account and the other partner account, but the filter function doesn't display them as being selected.  In the Filter Choices box, it simply has "Multiple Accounts" and "This Fiscal Year" and "Multiple Names" and if I attempt to change it to add "Partner 1 Draws," for example, it replaces "Multiple Accounts" with "Partner 1 Draws."

 

2. Even if I change "Multiple Accounts" to "Partner 1 Draws" it will still not list the repair or credit card draws, only check and cash draws.

 

So, that doesn't get me anywhere closer, unfortunately.

MorganB
MorganB
October 4, 2024

Thanks for getting back to us, Hawkeye14.

 

Since the steps mentioned above didn't do the trick, I recommend reaching out to a member of the QuickBooks Desktop Support Team. Agents have specialized tools, like the ability to share your screen, to take a closer look and work alongside you toward a solution. Here's how to get in touch with the team:

 

1. Go to Help, then select QuickBooks Desktop Help/Contact Us.
2. Select Contact Us.
3. Give a brief description of your issue, then select Continue.
4. Sign in to your Intuit account and select Continue and then Continue with my account.
5. We'll email you a single use code. Enter your code and select Continue. (If you have more than one account, select the account you want to use and then Continue.)
6. Select to chat with us or have us call you.
 

The following article provides these steps if you ever need them again in the future: Contact QuickBooks Desktop Support

 

Please feel free to reach back out in the comments below if you have any other questions. I'll be here to help in any way that I can.

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