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nitsujayyy
January 30, 2025
Question

Bank feed matched, but accidently changed bill and now the match amount is tied to no bill

  • January 30, 2025
  • 1 reply
  • 0 views

Hi,

 

So i've matched most of my bill to bank feed. I see the amount. Originally it had a bill that it was making a payment towards. I re created the bill, but cant seem to attach that bill over to that bank feed.

1 reply

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FaithA
January 30, 2025

Thanks for bringing this up, Nitsujayyy. 

 

Keeping your transactions matched correctly in QuickBooks is key to maintaining clean and accurate financial records.  If a bill is modified or recreated, it is important that we update the associated bank transactions. This involves unmatching the existing transaction and rematching it with the correct bill. 

 

Let me help you get this sorted out:

 

  1. Access the Banking menu and select Bank Feeds.
  2. Click on Bank Feeds Center and select the relevant account.
  3. Identify the transaction that is unmatched. If it’s not visible, look through the matched transactions.
  4. Unmatch any incorrect transactions by right-clicking and selecting Undo Match.
  5. Re-match the transaction by opening the Match Transactions window.
  6. Choose the recreated bill from the available list
  7. Confirm the details and the amount.
  8. Click Match to complete the process.

 

For further information on reviewing and matching transactions, this guide is a great resource: Add and Match Bank Feed Transactions in QuickBooks Desktop. 

 

Lastly, for future reference, to ensure your accounts accurately reflect your real-life bank and credit card statements, take a look at this helpful guide: Reconcile An Account in QuickBooks Desktop.

 

If you need further help or have more questions, feel free to reach out in this thread anytime. We're eager to help you navigate any challenges and ensure a seamless QuickBooks journey.

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nitsujayyyAuthor
January 30, 2025

I know how to match... Im asking now since i deleted the entry in QBD, it doesnt show up in bank feeds.... I try reimporting new QBO file and still doesnt bring back the deleted matched transactiob

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IrizA
January 30, 2025

It's good to know that you recreated the deleted bill, nitsujayyy. I'll gladly help you manually match your transactions from the Bank Feeds menu.

 

When matching a transaction, it's important to ensure that the created bill contains the same information, such as the Number, Amount, Date, and Name, as the downloaded transactions to guarantee a match. Also, please ensure the bill is open before matching it with its payment.

 

Here's how:

  1. Go to the Banking menu, choose Banking Feeds, then select Bank Feeds Center.
  2. Select a bank account, then click the Transaction List.
  3. Find the downloaded bank transaction that you need to match.
  4. Click the dropdown from the Action column and ensure it is aligned to your chosen bank.
  5. Choose the Select Bills to Mark as Paid.
  6. In the Vendor dropdown menu, choose the vendor linked to the bill.
  7. Tick the transaction, then click Add to QuickBooks.

 

On the other hand, if the bill status is already closed, you'll need to match the bill payment with another bill payment from the downloaded transactions.

 

Here's how:

 

  1. From the same bank account, select which transaction you'd like to match.
  2. Click the Select dropdown, then choose Match to Existing Transactions.
  3. To show all of the downloaded transactions, tick the Show All radio button located beside the Last 30 days.
  4. Find the transaction, then click the Confirm Match.

 

For more information regarding matching transactions, please refer to this article: Add and match Bank Feed transactions in QuickBooks Desktop.

 

After matching your transactions, you may want to proceed with the reconciliation process and ensure that your accounts in QuickBooks are aligned with your actual bank and credit card statements.

 

I’m here to help you if you ever need assistance with matching your bill payments to your bills, nitsujayyy. Please feel free to click the Reply button and share your concerns whenever you need help.

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