Bill Pay Question: Will all users with the admin level of access be able to pay bills or modify approval workflows?

Thanks for reaching out to the Community, user26-easyusmai.

If you're referring to an In house accountant user, this role was previously called "Standard all access without payroll" and has been renamed since May 2024. Users with this role can access all bookkeeping and accounting tools, as well as financial reports. They can't access payroll and can't do admin tasks like managing users. They can access everything under customers and sales as well as vendors and purchases.

They can also:
 

• View your activity log
• Create, edit, and delete budgets
• View and categorize online bank feeds
• Make deposits and transfer funds
• Add, edit, and delete accounts
• Reconcile accounts and make journal entries
• View all reports except payroll reports
• Manage sales tax data and settings
• Access and manage aspects of currency/multicurrency

In regard to inviting accounting firms as users in your books, they'll be able to make corrections and collaborate on issues. They have additional privileges that enable them to undo entire reconciliations, reclassify transactions, and write off invoices. They can also use accountant-specific tools to help you prepare for taxes. Our article on the topic doesn't mention them being able to pay bills or change workflows.

You can learn more about permissions for each available user role in our User roles & access rights article.

Please don't hesitate to send a reply if there's any additional questions. Have a great Wednesday!