Skip to main content
T
tcba2016
March 19, 2019
Solved

Budget: How do transactions post against budget

  • March 19, 2019
  • 1 reply
  • 0 views

Hello. I just upgraded to QB Desktop Pro 2019 for PC. I have created a budget and entered the budget amount for each line item in the first month (January). I'm not sure I did that correctly but that is what I determined from research. My question, and it may be elementary, is how do I get transactions that affect the budget to post? I want to be able to see either the total amount spent out of that budget or what's left in that budget at any given time. 

 

If you need any more information, please let me know. I have attached a screen shot. 

 

Stumped!

Robin

Best answer by

There is nothing special you need to do to 'link' budget to actual - as long as both were listed in the same account/category they will appear in the Budget-Actual reports.

Since you entered only January budget numbers you will find no 'budget' amount in any single month report (except for Jan). But if you report for 'year-to-date' or 'year-to-last-month' then you will see what you expect.  If you want monthly and quarterly reports that make more sence then youll need to revise the budget and spread the amounts accross 12 months - i thinks theres a function to help with this within the budget page

1 reply

A
Anonymous
Answer
March 19, 2019

There is nothing special you need to do to 'link' budget to actual - as long as both were listed in the same account/category they will appear in the Budget-Actual reports.

Since you entered only January budget numbers you will find no 'budget' amount in any single month report (except for Jan). But if you report for 'year-to-date' or 'year-to-last-month' then you will see what you expect.  If you want monthly and quarterly reports that make more sence then youll need to revise the budget and spread the amounts accross 12 months - i thinks theres a function to help with this within the budget page

    T
    tcba2016Author
    March 19, 2019

    Thank you. I will investigate spreading it out through the year. 

     

    I guess my confusion is that I have posted several debits against the budget line items but they are not reflected on the budget. 

    A
    Anonymous
    March 19, 2019

    Hello, @tcba2016.

     

    Allow me to chime in the conversation and help share additional information about your budget report.

     

    In QuickBooks, any transactions posted against the budget will not be reflected in the budget report. The budget report is just an overview that shows the numbers you entered for that budget. 

     

    You'll need to run the Budget vs. Actual report to compare your company's actual revenues and expenses to your company's budgeted amounts. This will give you your variance, so you'll know whether you are over or under budget.

     

    If you need additional information about the budget, you can check out this related article: Create a budget or forecast in QuickBooks Desktop.

     

    Let me know if you have additional questions about what's reflected on your budget report. I'll be here to help.

     

     

      Terms & ConditionsAccessibility statement