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J
J220284
July 23, 2024
Question

Budget vs Actual - Real Time Updates for Actuals in Budget

  • July 23, 2024
  • 1 reply
  • 0 views

According to Intuit, the "Budget vs. Actual" Feature is working as designed by ONLY bringing in Actuals upon Budget creation. 

 

The entire purpose of a Budget vs Actual report is to continuously review the manually entered "Budget" numbers against real-time transactions a.k.a. "Actual" numbers.

 

I would expect that QBO would update the Actual column in real-time or offer the option of freezing at a point in time or the ability to manually, via a "sync" button to UPDATE the ACTUAL column data.

 

Has anyone found a work-around or third party solution?  We are using QBO Plus.

1 reply

J
J220284Author
July 23, 2024

To be clear:  It appears you can get current actuals by running clicking the "Run Budget vs Actuals Report" option to the left of the Budget name. HOWEVER, I would like to see that same REAL TIME ACTUAL data appear in the Budget View/Edit Screen itself each time I open/view/edit the Budget for update.

R
RoxanneB
July 23, 2024

I appreciate the detailed information, J220284. Allow me to help you show the desired information in your Budget report in QuickBooks Online (QBO).

 

The "Actuals" feature gives you an overview to help you compare your actual income and expenses based on the current date with your budget.

 

For you to view the actual data report, kindly follow these steps:

 

  1. Go to the Budget menu and choose the report that you want to pull up.
  2. Make sure to select the Balance as of today in the Reference Data dropdown.
  3. Ensure to switch "ON" the Compare reference data to have a precise data for comparison of the actual day or real-time.

 

After that, you can run the Budget vs Actuals report to get updated Actuals data. For more details, you may open this article: Create budgets in QuickBooks Online.

 

I've added some articles in case you need some tips on how to personalize reports and save their current customization settings:

 

Don't hesitate to post if you need more assistance with Budget vs Actual reports. I'm always here to help.

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