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SuzWalk
March 6, 2022
Solved

Correcting a negative expense in a monthly report

  • March 6, 2022
  • 1 reply
  • 0 views

I entered two sales invoices incorrectly.  After reconciliation, I balanced but running a report there is a negative amount in a freight expense.  I undid the last reconciliation, deleted the deposits for the incorrect invoices and also deleted those invoices.  I put them back in and went through the deposits again. But the negative amount is still in the freight expense.  The amount is correct, but it should not be a negative expense in the report.

Best answer by JasroV

Thanks for sharing the details of your concern with us, Suz.

 

I'd be delighted to share with you some insights on how to isolate and resolve this issue.

 

You'll want to click the negative amount in your freight expense from the report. This will open the transaction detail report and shows you the account affected for that transaction.

 

There, you can check why the transaction is showing a negative balance and modify it if needed. I'd also suggest working with your accountant for guidance in making these changes. This way, we can ensure your accounts are well accounted for.

 

Furthermore, I've got you these links that you can read for future reference. These contain details on how to customize your reports and reconcile your accounts in QuickBooks Desktop (QBDT):
 

 

I'll be around if you need further assistance managing your reports and reconciling your accounts. Please don't hesitate to tag me in your reply, and I'll get back to you as soon as possible. Have a good one!

1 reply

JasroV
JasroVAnswer
March 6, 2022

Thanks for sharing the details of your concern with us, Suz.

 

I'd be delighted to share with you some insights on how to isolate and resolve this issue.

 

You'll want to click the negative amount in your freight expense from the report. This will open the transaction detail report and shows you the account affected for that transaction.

 

There, you can check why the transaction is showing a negative balance and modify it if needed. I'd also suggest working with your accountant for guidance in making these changes. This way, we can ensure your accounts are well accounted for.

 

Furthermore, I've got you these links that you can read for future reference. These contain details on how to customize your reports and reconcile your accounts in QuickBooks Desktop (QBDT):
 

 

I'll be around if you need further assistance managing your reports and reconciling your accounts. Please don't hesitate to tag me in your reply, and I'll get back to you as soon as possible. Have a good one!

S
SuzWalkAuthor
March 6, 2022

Thank you for your input.  Since I only do reports and do not keep a check register for this client (she does that in her checkbook), I entered a dummy check by doubling the amount of the incorrect freight.

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