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J
Jameson
April 2, 2025
Question

Employee Checks showing on Vendor Expense Report

  • April 2, 2025
  • 1 reply
  • 0 views

How can I get employee checks to stop showing up under "uncategorized" on my vendor expense summary report? Our business uses a payroll service but every so often our owner will write checks directly to employees. I have them listed within QB as employees. Each check is categorized under the "Salaries & Wages" account. So why would they be showing under the Vendor expenses report? Is there something I can do to correct this?

1 reply

J
JayneusCaesarR
April 2, 2025

Hello there, Jameson.

 

QuickBooks Online (QBO) is expertly designed to meticulously track all financial outflows within your business, including transactions such as checks, expenses, and journal entries affecting expense accounts. These are typically featured in financial reports like the "Expenses by Vendor Summary". Transactions involving employees that fail to match established vendor profiles are categorized as "Not specified". This is integral to QBO’s strategy to capture all cash movements, including non-payroll transactions, for an all-encompassing financial snapshot

 

To keep reports clear and accurate, QBO offers customizable options, allowing you to tailor reports to your specific needs.

 

Here's how:

  1. Pull out your Expenses by Vendors Summary Report in a classic view.
  2. Click Customize, and supply a checkmark % of Row and % of Column.
  3. Hit the Filter, then put a checkmark for Vendors and Customer only, then uncheck the Employee .
     
  4. Click the dropdown, then put a checkmark on Select All to select all of your vendors same with the customer.
  5. Select Run Report.

 

Once you have customized your report, you can memorize it in QuickBooks Online. This allows you to save it with the current customization settings.

Furthermore, Explore QuickBooks Payroll  if you're interested in taking payroll processing to the next level. Time-tracking features and faster direct deposits can be a game-changer for your business.

 

Feel free to come back if you have any more queries about your Vendor Expense report. You can utilize the Reply button below for comments.

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