Entering Prior Year payments

Hello there, Jena. I'm here to help you record prior payments in your QuickBooks Desktop (QBDT).

When tracking these prior payments, I have two scenarios in mind. I'll be sharing them below.

First, if you want to record the invoices in QBDT, we can record them and manually receive the payments.

Here's how:

1. Go to the Customers menu and then choose Create Invoices.
2. Select a customer from the dropdown or Add New.
3. Fill in the necessary information.
4. In the detail area, select the item/s.
5. Please ensure the date is edited from last year.
6. Select Save & Close.

Once done, you can manually receive the payment. In case you want to record the payments alone, we can use the Bank Deposit feature.

Here's how:

1. Go to Banking, then click Make Deposits. 
2. Select the account you want to put the deposit.
3. Ensure to add the correct date.
4. Fill in the necessary details.
5. Click Save & Close.

You can check this reference to learn more ways on how you can track customer transactions in QuickBooks Desktop: Get started with customer transaction workflows.

Please feel free to reach out if you have any other questions about recording prior payments in QuickBooks Desktop. I'll be glad to assist you. Have a good one.

@JenaWells 

You can use Invoice + Receive Payments to register your "real" historical data or just using Sales Receipt if you only focus to record the payment. You can use an importer tool to speed up the process. It's a $199 one time license and you can get $100 cashback to purchase it from a partner.

https://get.transactionpro.com/qbd