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rltidd27
December 5, 2021
Solved

Existing vendor credit need to apply to existing vendor bill

  • December 5, 2021
  • 2 replies
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I have a vendor credit, which equals a vendor bill.  Need to apply the credit so I can zero this out and get it off my payables report.

Best answer by BigRedConsulting

To apply a vendor credit, created as a Journal or bill credit, use the Pay Bills window. Once open, select the bill, then click the Set Credits button, select the credit, verify the amount and then close the window. Then click the Pay Selected Bills button. When you do the two credit will pay off the bill.

 

If you have a bill payment check that is somehow unapplied, open it and select the bill it should pay.

2 replies

BigRedConsulting
BigRedConsultingAnswer
December 5, 2021

To apply a vendor credit, created as a Journal or bill credit, use the Pay Bills window. Once open, select the bill, then click the Set Credits button, select the credit, verify the amount and then close the window. Then click the Pay Selected Bills button. When you do the two credit will pay off the bill.

 

If you have a bill payment check that is somehow unapplied, open it and select the bill it should pay.

    R
    rltidd27Author
    December 5, 2021

    Thanks so very much, this worked perfectly!

    Have a GREAT weekend!

      S
      ShiellaGraceA
      December 5, 2021

      Thanks for posting, @rltidd27.

       

      I have some information about applying for vendor credit. When you create a vendor credit, the transaction type will show as "Credit." Looking at your attached screenshot, it seems that the transaction is a "Bill Pmt-Check." That said, we're unable to apply it to your open bill. You can double-click on the bill payment check to see which bill this payment is attached to.

       

      Here's how it looks like.

       

       

       

       

      On the other hand, here's how to apply credit to a bill.

       

      1. Go to Vendor at the top.
      2. Select Pay Bills.
      3. Tick the box next to the bill. Then, tap Set Credits towards the bottom.
      4. Mark the credit, or enter the amount you want to apply on the bill.
      5. Click Done and then Pay Selected Bills. See the attached image below.

       

      Learn more about vendor payment in this article: Pay bills in QuickBooks Desktop.

       

      Additionally, here's a link that'll help you manage vendor-related tasks: Accounts Payable workflows in QuickBooks Desktop.

       

      Still have questions? Drop them below and I'll be happy to answer them for you. Take care and have a nice day ahead.

      BigRedConsulting
      BigRedConsulting
      December 6, 2021

      @ShiellaGraceA 

      RE: Looking at your attached screenshot, it seems that the transaction is a "Bill Pmt-Check." That said, we're unable to apply it to your open bill. 

       

      Of course you can: Edit it and bill payment check and select the bill.  When editing an unapplied bill payment check you won't see any check-marks in the first column. Add them to apply the check to the bills:

       

       

       

       

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