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sshipman_wbc
September 3, 2020
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General Ledger

  • September 3, 2020
  • 1 reply
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I am trying to close out the month of July and printed my General Ledger with the end date of 07.31.20 on 08.21.20 and printed it. I ran another General Ledger on 08.31.20 with the same end date and printed it. As  I was comparing the two I am seeing a lot of differences between the two reports. I have not posted anything to the month of July so why would my numbers change? 

 

When will QuickBooks give us a function to close the books at the end of each month?

 

Any suggestions on why this would happen would be helpful.

 

Thanks 

Best answer by Angelyn_T

Thank you for reaching out to us here on the Community page, @sshipman_wbc.

 

I'm here to share information about the closing of books in QuickBooks Desktop and running the general ledger report.

 

There are lots of possible reasons why there are differences in your report. A couple of these are the date range covered and the accounting method used. For now,  review the From and To dates and the report's basis for each ledger you've printed.

 

On the other hand, QuickBooks allows users to close their books monthly. If you want to close your books at the end of each month, you have to set the date from the Preferences.

 

Here's how:

 

  1. Open your QuickBooks Desktop (QBDT), then select Preferences from the Edit menu.
  2. Click on Accounting at the left pane, then go to the Company Preferences column.
  3. Tap on the Set Date/Password tab under the Closing date, then set a closing date (end of the month) from the field provided.
  4. Hit OK.

To learn more about running reports and closing of books in QBDT, check out the topics from these articles:

 

You can also read the topics from our help articles in case you need related references while working with QuickBooks.

 

Leave a comment below if you have any other questions. I'm always here to help. Have a good day!

1 reply

Angelyn_T
Angelyn_TAnswer
September 3, 2020

Thank you for reaching out to us here on the Community page, @sshipman_wbc.

 

I'm here to share information about the closing of books in QuickBooks Desktop and running the general ledger report.

 

There are lots of possible reasons why there are differences in your report. A couple of these are the date range covered and the accounting method used. For now,  review the From and To dates and the report's basis for each ledger you've printed.

 

On the other hand, QuickBooks allows users to close their books monthly. If you want to close your books at the end of each month, you have to set the date from the Preferences.

 

Here's how:

 

  1. Open your QuickBooks Desktop (QBDT), then select Preferences from the Edit menu.
  2. Click on Accounting at the left pane, then go to the Company Preferences column.
  3. Tap on the Set Date/Password tab under the Closing date, then set a closing date (end of the month) from the field provided.
  4. Hit OK.

To learn more about running reports and closing of books in QBDT, check out the topics from these articles:

 

You can also read the topics from our help articles in case you need related references while working with QuickBooks.

 

Leave a comment below if you have any other questions. I'm always here to help. Have a good day!

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