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abetterbodymassa
April 9, 2024
Question

How can contractors see a description of what their payments are for

  • April 9, 2024
  • 1 reply
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My contractors are receiving payments every Friday for jobs they did throughout the week. We pay per job, so if they did multiple jobs that week they will receive multiple payments, but they're unable to see a memo or description (that we can see on our end) for what each payment is for. They're already set up to receive direct deposits and have their w9 on file. Is there anything else I can do to allow the contractors to see what each payment is for?

1 reply

I
IrishNinoJ
April 9, 2024

Hello there, abetterbodymassa. Let me share some details regarding your contractor's description end.

 

When you pay your contractors, the description you enter is only visible for your records. As a workaround, you can manually download the transaction and send it through email.

 

Here's how:

 

  1. Go to Transactions, then Chart of accounts.
  2. Find your bank account and click View register.
  3. Locate and click your contractor's payment transactions.
  4. Click the Edit button, then scroll down to the Memo textbox field.
  5. Enter the necessary description you prefer to show to your contractor's end.
  6. Click Print check on the bottom menu.
  7. Select the appropriate transactions then click Preview and print.
  8. Click the Download icon to save it in your local files.

 

After that, you can send the file directly to your contractor outside QuickBooks Online.

 

In addition, you can check out this article to help you prepare and file your Federal 1099s with QuickBooks Online. This will help organize your contractors and payments so that your filings are correct.

 

If you have further concerns about payments in QuickBooks Online, feel free to come back here in the Community. We're here to assist you 24/7.

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