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sgmarshall-ymail
May 30, 2023
Solved

How can I assign multiple recipients associated with a Bank ACH batch that is logged as a single debit transaction?Independent contractors paid via our online banking.

  • May 30, 2023
  • 1 reply
  • 0 views
Our bank produces a transaction that is the total of all the recipients in the ACH batch transaction. They all have different amounts, and the recipients will vary every transaction. I need to be able to individualize each of their payment amounts in order to have accurate 1099’s at the end of the year. For example, Bill is receiving $100, Bob is receiving $200 and Ted is receiving $50. I created an ACH batch transaction with each person assigned to it, and enter their payment amount.  The bank pays the individuals correctly, but creates a single transaction for my account of $350. When I downloadto QBO, it gives me one transaction, and won’t let me separate it to multiple recipients.
Best answer by LollyNino_C

Hello there. 

 

Yes, we can manually enter a check for each of the contractors and keep your account organized in QBO. 

 

You can still match if it is the same amount. You can follow the steps provided by my colleague on how to categorize and match online bank transactions in QuickBooks Online.

 

To learn more about writing and entering checks in QBO, please see this article: Create and record checks in QuickBooks Online.

 

If you still need my help, please don't hesitate to post another one below. I'll gladly assist you with your payroll concerns and anything related to QuickBooks. Have a good one!

1 reply

DivinaMercy_N
DivinaMercy_N
May 31, 2023

Hi there. I'd be glad to assist you to separate the payment to different recipients in QuickBooks Online (QBO). 

 

Thanks for sharing the details of your concern. To help you with this, you can use the Find Match option to apply the payments to the different contractors. This process will allow you to separate it into multiple recipients.

 

Here's how:

 

  1. Click the Banking menu and select Banking.
  2. Next, look for the bank account where the payment is allocated.
  3. Then, locate the $350 transaction.
  4. Select it and click the Find Match option.
  5. From there, put a checkmark beside the bills for Bill ($100), Bob($200), and Ted ($50).
  6. Ensure that there is a zero balance in the Difference section.
  7. Once done, click Save.

 

For reference, please read this article: Categorize and match online bank transactions in QuickBooks Online.

 

It's also recommended to reconcile your account regularly to ensure they match your real-life bank balance. You can keep a copy of the session by pulling up a reconciliation report. 

 

If you have other concerns managing your bill payments in QuickBooks. Have a good one and stay safe. 

S
sgmarshall-ymailAuthor
May 31, 2023

Is there a way that I can do this without having to create bills for each of the contractors? For instance, would I be able to manually enter checks for each of them in QBO, and then match them to the batch transfer?

L
LollyNino_CAnswer
May 31, 2023

Hello there. 

 

Yes, we can manually enter a check for each of the contractors and keep your account organized in QBO. 

 

You can still match if it is the same amount. You can follow the steps provided by my colleague on how to categorize and match online bank transactions in QuickBooks Online.

 

To learn more about writing and entering checks in QBO, please see this article: Create and record checks in QuickBooks Online.

 

If you still need my help, please don't hesitate to post another one below. I'll gladly assist you with your payroll concerns and anything related to QuickBooks. Have a good one!

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