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February 18, 2021
Question

How can I pay multiple invoices from a single vendor when QBO only allows payment of multiples on a single page? I usually have 3 or 4 pages of invoices to pay.

  • February 18, 2021
  • 4 replies
  • 0 views
We have one vendor that we can get several invoices per day, and we pay monthly from a statement. I enter the invoices to track job costs so entering just the statement total won't work.

4 replies

Rubielyn_J
February 18, 2021

You can pay multiple invoices from a single vendor, @DDSElectric.

 

If you're using an Essentials, Plus, or Advanced QBO plan, you can separately enter the bills (invoices) you received. Then, use the Pay bills feature to pay them all at once. This action will only generate one check since the bills belong to one vendor.

 

For more information, you may also check out this article: Enter bills and record bill payments in QuickBooks Online.

 

For the Simple Start subscription, you can simply write a check and enter multiple expense line items that represent the bills. Then, insert the invoice number in the Description field of each item, so they'll show up when you print the check.

 

For your additional reference, you may consider reading this article: Create and record checks in QuickBooks Online.

 

Additionally, I'll be adding this resource to guide you on how to enter, upload, and track expense receipts and bills: Capture and categorize expense receipts and bills in QuickBooks Online.

 

I'm just around if you have other questions about your vendor transactions in QuickBooks. I'll be happy to help you more. Thank you and keep safe.

Rubielyn_J
February 19, 2021

Hi, @DDSElectric.

 

Hope you’re doing great. I wanted to see how everything is going about the issue of paying multiple invoices from a single vendor you had the other day. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at any time.

 

Looking forward to your reply. Have a pleasant day ahead!

May 4, 2021

We tried this in QBO advanced and it still generates a payment for each invoice. 
we are new from QBO from Desktop and have already reached out to Melio bill pay and they said it can’t be done, what’s the trick?

thanks

Scott [Removed], Controller 

Allied Kitchen and Bath

September 22, 2021

This is pretty awful actually. We pay artists for each piece of art we sell and cannot send them 20 checks per month. I work remote so we were trying to avoid someone at the business filling up the paper tray with checks every time I need to print checks.
Also the bank we us US Bank has known long-term issues working with QBO so we don't have the option to use the other online bill payment method. Each time I run into a QBO issue, QB Desktop continues to feel more advanced than Online.
Thanks for posting this question though; I'm glad I found it, and the non-solution, quickly.

November 17, 2021

I don't get it either.  Why would Melio want to mail out a separate check for each invoice?  Why not include multiple invoices on the same check?  Plus, each individual check amount comes out of my bank account instead of a lump sum.  This is mind boggling and very frustrating.  I've found it easier to just print manual checks for my vendor accounts that have several invoices to be paid at the same time.  Hello Melio - this needs fixed ASAP.

July 13, 2023

I think Melio does that so the can charge $1.50 per check.  I agree, I'd like to pay multiple invoices with one check, it's more convenient for my vendor as well.

 

I'll add that Melio seems it's their right to contact my vendors to ask them how they prefer to get paid.  If they answer that they're OK with a one time use debit card, they'll make that the default method and you can't change it.  This is another Melio scam forcing your vendor to pay a 3% processing fee.  They need to stay out of my business...

August 10, 2022

We have a similar issue in QuickBooks Online (was not an issue in Desktop):  We pay multiple vendor and many invoices via bank ACH batch. Then we go to QBO to Pay Bills and want to get a "batch totaSince QBO seems to limit bill payments to one page/one screen, then you have to save and go to the next page but you lost the total (so new total starts over for each page of input).  This makes it very cumbersome to reconcile the totals as you have to manual write down (Or input somewhere) all of the subtotals for each page.  Then if you missed anything it's not obvious which page/which subtotal might be off. Isn't there a more efficient way to do this?  In Desktop you could scroll through multiple pages and select bills for payment and would get a grand total of all items selected for payment.

August 10, 2022

I’ll make sure you’ll get your total bills accurately in the program, @LC91361.


To get the total bills in QuickBooks Online (QBO) efficiently, you can set the Pay Bills window to the maximum rows (300) and use the Filter option to narrow down the results. I’m glad to show you the steps:

 

  1. Open QuickBooks, then go to the + New button.
  2. Select Pay bills.
  3. On the Pay Bills window, click Filter.
  4. Select the date period and the payee or set it to All.
  5. Press Apply after.
  6. Select the small gear icon, then set it to 300 rows.
  7. Select the bill transactions you want to pay and then save or close.


If the transaction exceeds 300, you can utilize new tabs to check the total easily (each page, each tab). Please know that QBO can be managed in multiple tabs simultaneously.


I’ve added these resources to learn more about accessing, tracking, and scheduling payments in Online Bill Pay:

 


If you have any other questions or concerns about managing vendor transactions, feel free to post them in the comment section. I’ll be here. Take care always!

December 23, 2022

So, it's not possible to select multiple bills to be paid and print one single check referencing all the bills being paid...? QuickBooks hello, please fix this. This is the 3rd issue that QuickBooks has no resolution or fix for. Just more work arounds. 

 

1. Make it possible to print one check that includes Mutiple invoices on one check. 

2. QuickBooks excel exports have a formatting issue with dates. I have to make a work around in excel to have excel format the date as a date and not text. It's an additional unnecessary step that could lead to errors. 

3. Add additional columns to all tables/pages that have columns. I track invoices, bills etc by project number. Most tables do not have a project number column I can add or select. This requires a lot of additional clicking into files to check for project number. Also, when exporting reports from QB we need option to have a project # to filter. 

 

QuickBooks team please for the love of God fix the simple issues that make our lives difficult. I have to train people how to use this product and when I have to track all these work arounds for every process it makes it unnecessarily difficult and riddled with errors. I want an IT nerd responding to this with solutions, not BS work arounds.

Fiat Lux - ASIA
December 24, 2022

@c ware 

Are you using QB Online and QB Desktop?

December 27, 2022

QB Online