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steve23
January 3, 2019
Question

How do I add signature to checks?

  • January 3, 2019
  • 6 replies
  • 0 views
Original commenter did not share additional details

    6 replies

    PreciousB
    PreciousB
    January 3, 2019

    Hello steve23,

     

    I can share some information about adding signature on a check in QuickBooks Online.

     

    Right now, adding a signature to checks is available in QuickBooks Desktop and this feature isn't available yet in QuickBooks Online (QBO). I think this is a great idea and it would help many customer if we have this option in QBO. 

     

    For now, you can affix the signature manually on every checks you’ve printed or integrate a supported E-signature third-party application.

     

    To check for apps compatible with QBO:

    1. Go to Apps.
    2. Click Finds Apps.
    3. Type "digital checks/signature" in the Search for an app field (see screenshot below).
    4. If you have found the app you're looking, just click Get App Now.

     

    I've sent your request to our Product Developers. I'm hoping that you can also share your suggestions to them from your end. We're always looking for ways to improve QuickBooks Online and most of our new features come from our customers' ideas.

     

    You can do this by clicking the Gear icon at the top and selecting Feedback.

     

    Thanks for your input. Should you have more questions, feel free to let me know. I’ll be here if you need me.

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      steve23Author
      January 3, 2019

      so, to be clear, placing a signature on a check in your new online version is NOT available, correct?!

        M
        Mark_R
        January 4, 2019

        Hi steve23,

         

        Yes, the feature to add a signature to checks is currently not available in QuickBooks Online. In the meantime, you can affix the signature manually as advised by my colleague @PreciousB.

         

        If you have any other questions, feel free to comment below. We're always here to help you.

        V
        VKury
        January 12, 2021

        Well, it certainly seems ridiculous not to be able to sign a check in a computer/web based application that also, it would seem, doubles as an accounting program.  I do hope you have someone there that can come up with a way to do this seeing as IBM was doing it with the AS/400-iSeries 20 years ago.

          M
          MadelynC
          January 13, 2021

          Thanks for coming to the Community and for joining this thread, @VKury.


          I can see that being able to add a signature to checks would be helpful to users, like you. As recommended by my colleague @PreciousB above, you can utilize a third-party application for now. You can follow her outlined steps so you can choose which tool works best for your business.


          We acknowledge your opinion. And we are constantly looking for input and feedback from you and the rest of the users on how we could do even better. Not to worry, I’ll personally send this concern to our managerial team so they could come up with the best course of action to improve QuickBooks.


          Let me also share our QuickBooks blog site where the latest news and updates such as features were posted.


          Don't hold back to drop a comment below if you have other concerns. It's our pleasure to be of great help. Take care.

          V
          VKury
          January 14, 2021

          Yes, I saw that posting before and looked into the suggested E signature solutions.  I don't know if all carry additional costs, but the ones I investigated did. I came up with my own homegrown E signature solution which adds 0 cost with minimal effort. Thanks for your effort all the same.

            K
            Kylie Tippen
            January 22, 2021

            Is this feature available on Quickbooks Online yet?

              Jessica_young
              Jessica_young
              January 22, 2021

              I'm happy to shed some light on this for you, @Kylie Tippen.

               

              Currently, QuickBooks Online offers basic functionality in creating and printing checks. What you can do for now is to add your signature on every check you’ve printed or integrate a supported E-signature Third-Party applications.

               

              Here’s how:

              1. Login to your QBO account.
              2. Go to Apps from the menu tab.
              3. Type in E-signature or a related search.
              4. Click the magnifying glass to search.
              5. If you have found the app you're looking for, just click Get App Now.undefined

               

               

              Let me know what other questions you may have on this or anything else within QuickBooks Online. Have a fantastic weekend! 

              T
              TrudyT22
              January 26, 2021

              Adding a signature to checks is a basic need, QBO needs to step it up and get this added. Hand signing when you print hundreds at a time is not an option. When I inquired of the sales team what QBO couldn't do that my QBDesktop could, I was told it could do everything. Day by day i find more and more that it can not do. Your team needs to be honest!

                A
                AccountabilityPro
                April 5, 2022

                We have simply created an excel file with the signature.  It takes some time to format so that the signature prints perfectly on the signature line and it does require that you run the checks through the printer for a second time (Not great for laser printers) - but it is fairly simple to set up, takes very little time to print and we do not have the security concerns with the signature being stored on the Online version.

                  J
                  JoeMontanaNotHim
                  May 20, 2022

                  Thanks for this tip. We do some work remote, which worked well with Quickbooks Desktop. Online was pitched by Intuit sales as a good way to save money without losing functionality. We're a month in, still working payroll through Desktop (and having to double work reconciling check numbers because of it). 

                   

                  This product is a disaster, they offer you significant savings and then tell you to go buy partner apps, most of which don't have near the same functionality.

                    G
                    gmaendel
                    November 4, 2022

                    How is it almost 2023, and this feature isn't available yet?

                    that's absolutely insane!

                      A
                      asdef
                      March 21, 2023

                      Buy a rubber stamp of your signature.  It's a one-time investment of less than $20 that will last for many years.

                      S
                      stevenj
                      May 13, 2025

                      This option no longer appears to be in Desktop. There is no 'printer setup' option under the File menu. Please provide updated guidance on how to add signatures to checks in Quickbooks.

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                        GebelAlainaM
                        May 13, 2025

                        I appreciate you joining the thread, @stevenj.

                        You seem to have posted twice in this forum. Please click on this link to view my colleague's reply to the original post to clarify things for you: https://quickbooks.intuit.com/learn-support/en-us/other-questions/re-how-do-i-add-signature-to-print-checks/01/1551683/highlight/true#M178431.

                        If you have any further questions, you can always come here. The Community Team can assist you at any time.

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